Receptionist/administrative Assistant - Vancouver, Canada - Metro Vancouver Aboriginal Executive Council

Description

RECEPTIONIST / ADMINISTRATIVE ASSISTANT
One (1) Full-time position

The Metro Vancouver Aboriginal Executive Council (MVAEC) is a vibrant organization with twenty-two (22) urban indigenous member organizational.

MVAEC has a subsidiary called the Metro Vancouver Indigenous Services Society (MVISS) as a result, team work and leadership is imperative, and the Receptionist/Administrative Assistant (Receptionist) requires clear capacity to work within systems and understand roles.

The Receptionist is a first contact role that helps set the tone and experience for people visiting both MVISS and MVAEC.

Under the direction of the MVAEC Chief Executive Officer (CEO), the Receptionist is the first point of contact for the two agencies.

DUTIES AND RESPONSIBILITIES:

Receptionist duties include offering administrative support across the organization. Greet and welcome guests.

Coordinate front-desk activities such as: recording and distributing incoming mail and posting outgoing mail; redirecting phone calls; ensuring the copier/printer/scanner and fax machine are always ready for use by ensuring they have paper and toner and troubleshooting any problems; successfully manage print jobs to the common copier being mindful that information can be highly sensitive personal information for those seeking counseling services are all sent to a central location, hence the Receptionist must maintain a high degree of confidentiality and ensure print jobs are properly directed to the appropriate employee.

The Administrative Assistant perform a variety of administrative duties in support of the CEO and MVAEC/MVISS senior management.

You will be responsible for maintaining the administrative filing systems for each agency; maintain and input updates for each agency's website and social media accounts; schedule regular Board of Directors meetings for both agencies, distribute documents, record and prepare records of decisions; schedule and confirm CEO appointments and meetings; and type letters, reports and other documents for the CEO.

THE IDEAL CANDIDATE WILL HAVE:

• Completion of secondary school is required
• Completion of an office administration program from a recognized college, university or technical institute is required
• Knowledge and understanding of Indigenous cultural philosophies and values
• Proficient in Microsoft Office Suite
• Proficient in website design and maintenance
• Proficient in updating social media accounts
• Excellent organizational and timemanagement skills with the ability to prioritize tasks
• Strong sense of responsibility and ability to work with mínimal supervision
• Possess and maintain a high degree of confidentiality
• Excellent written and verbal communication skills
• Satisfactory Criminal Records and Vulnerable Populations check
• Must possess a Class 5 Drivers License and have access to a personal vehicle

Please submit a resume and cover letter
:please self-identify if you are of Indigenous ancestry; and demonstrate how your education, knowledge, skills and abilities meet the requirements listed above

Job post will remain open until filled

Only short-listed applicants will be contacted for this posting


Job Types:
Full-time, Permanent


Benefits:

• Casual dress
• Dental care
• Employee assistance program
• Extended health care
• Onsite parking
• Paid time off
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday

Work Location:
In person