Jobs
>
Montréal

    Lease Administrator - Montreal, Canada - BGIS

    BGIS
    BGIS Montreal, Canada

    1 week ago

    BGIS background
    Full time
    Description

    Who We Are

    BGIS is a prominent provider of personalized facility management and real estate services. With a diverse team of over 6,500 professionals worldwide, we have a strong focus on fostering innovation through our services, constantly seeking new opportunities to drive innovation for our clients' businesses. Globally, we oversee more than 320 million square feet of client portfolios spanning over 30,000 locations across North America, Europe, Middle East, Australia, and Asia.

    SUMMARY

    The Lease Administrator plays a crucial role in extracting essential information from lease agreements, entering and maintaining lease data integrity in the database, and handling monthly rental payments for landlords and tenants.

    KEY DUTIES & RESPONSIBILITIES

    Lease Abstraction

  • Review and abstract key information from lease agreements
  • Enter and maintain lease agreement information in the database

    • Rent Payment Processing

  • Review and validate landlord invoices
  • Process monthly rent payments to landlords and clients
  • Prepare rent change reports and make necessary adjustments
  • Provide reports to managers and clients

    • Rent Collection & Billing

  • Process monthly rent billings and ad hoc charges
  • Prepare rent change reports and issue retroactive invoices
  • Collect monthly rental payments from tenants
  • Prepare A/R aging report and recommend actions for delinquent accounts

    • Additional Rent Review

  • Review landlord annual escalations
  • Review landlord year-end statements
  • Provide complete packages for managers' review

    • Lease Management

  • Provide non-legal lease interpretation
  • Track and review tenant insurance certificates
  • Interact with FM team on operational matters
  • Manage landlord/tenant relationships
  • Track and invoice landlords for tenant improvement allowances
  • Manage security deposits
  • Track critical dates and generate necessary reports
  • Provide due diligence on landlord/tenant change of ownership
  • Manage percentage rent and CPI
  • Perform other assigned duties

    • Additional Lease Management

  • Support CIBC Team Custom Banking Managers
  • Create Quarterly Top 25 Owners Report for CIBC Directors

    • KNOWLEDGE & SKILLS

  • Community college diploma in accounting, business administration, or law clerk studies
  • 3-5 years of commercial lease abstraction or property administration experience
  • Proficiency in interpreting and abstracting lease information
  • Strong attention to detail and accuracy in processing data
  • Proficient in MS Excel and quick to learn new management systems

    • Licenses and/or Professional Accreditation

  • Real Property Administrator Designation is an asset
  • Facility Management Administrator Designation is an asset
  • Bilingual proficiency is an asset

    • At BGIS, we believe in the power of diversity and inclusion as fundamental drivers of business success. We are committed to ensuring equal employment opportunities for individuals from all backgrounds, maintaining a barrier-free recruitment process. Promoting diversity remains a core element of our organizational values and ongoing pursuit of success.

  • First Capital

    Lease Administrator

    2 weeks ago

    First Capital Montréal, Canada

    First Capital [TSX: FCR.UN] owns, manages and develops grocery-anchored open-air centres in neighbourhoods with the strongest demographics in Canada. As one of Canada's top employers, we foster a vibrant culture that ensures equal opportunity and well-being for all employees in a ...

  • Vision Group Canada

    Lease Administrator

    2 weeks ago

    Vision Group Canada Montréal, Canada

    **See if you are our next**: · **LEASE ADMINISTRATOR** · Working at Vision Group Canada's head office is working for the North American leader in vision correction. It means being able to concretely contribute to the development of the company and support more than 10 brands and ...

  • Allied

    Administrator, Lease Documentation

    3 weeks ago

    Allied Montréal, Canada

    Allied is looking for an · ** Administrator, Lease Documentation** to join our team in Montreal. · At Allied, everything starts with purpose. In the role of Administrator, Lease Documentation, you will support the activities of our Leasing Documentation team through a broad range ...

  • Allied

    Specialist, Lease Administration

    4 days ago

    Allied Montréal, Canada

    Allied is looking for a bilingual · **Specialist, Lease Administration** to join our team in Montreal. · At Allied, everything starts with purpose. In the role of Specialist, Lease Administration, you will contribute to a wide breadth of national lease administration functions. T ...

  • Maples Group

    Lease & Contracts Administrator

    3 days ago

    Maples Group Montréal, Canada

    **Position**:Lease and Contracts Administrator · **Location**:Montreal · **About Us** · The Maples Group is a global leader in financial services, trusted by many of the world's largest hedge fund managers, private equity firms, and international corporations. · Our side-by-side ...

  • InterRent REIT

    Bilingual Resident and Leasing Administrator

    3 weeks ago

    InterRent REIT Montréal, Canada

    Are you a self-driven individual with administrative and leasing experience looking for a full-time permanent opportunity with great benefits? We are growing our team to include a full-time permanent administrator · **Responsibilities will include, at a minimum**: · - Act as of p ...

  • Laura Canada

    Lease Administrator

    1 day ago

    Laura Canada Laval, Canada

    Company Description · **Join our team to achieve your full career potential We are proactive, outside the box thinkers and doers who stop at nothing to make the iconic Laura and Melanie Lyne brands shine Privately owned and based in Laval, Quebec, with a strong vision for innovat ...

  • Laura Canada

    Lease Administrator

    1 day ago

    Laura Canada Laval, Canada

    **Company Description** Join our team to achieve your full career potential We are proactive, outside the box thinkers and doers who stop at nothing to make the iconic Laura and Melanie Lyne brands shine Privately owned and based in Laval, Quebec, with a strong vision for innovat ...

  • Realstar Management

    Leasing Administrative Assistant

    3 weeks ago

    Realstar Management Laval, Canada

    **Leasing and Administrative Duties** · - Encourage appointments or viewings with all prospective resident callers. · - Ensure positive resident relations; write notices to residents. · - Proof, scan and file documents. · - Prompt response to resident issues and service requests ...

  • Realstar

    Leasing Administrative Assistant

    2 weeks ago

    Realstar Laval, Canada

    Leasing and Administrative Duties · - Encourage appointments or viewings with all prospective resident callers. · - Ensure positive resident relations; write notices to residents. · - Proof, scan and file documents. · - Prompt response to resident issues and service requests (wit ...

  • Realstar Management

    Leasing Administrative Assistant, Laval

    3 weeks ago

    Realstar Management Laval, Canada

    **Leasing and Administrative Duties** · - Encourage appointments or viewings with all prospective resident callers. · - Ensure positive resident relations; write notices to residents. · - Proof, scan and file documents. · - Prompt response to resident issues and service requests ...

  • Realstar Management

    Leasing Administrative Assistant, Brossard

    2 weeks ago

    Realstar Management Brossard, Canada

    **Leasing and Administrative Duties** · - Encourage appointments or viewings with all prospective resident callers. · - Ensure positive resident relations; write notices to residents. · - Proof, scan and file documents. · - Prompt response to resident issues and service requests ...

  • Realstar

    Leasing Administrative Assistant, Brossard

    2 weeks ago

    Realstar Brossard, Canada

    Realstar is a leading residential property management company with over 160 properties across Canada. Our properties are clean, quiet and attract quality residents who will attest to our unique standards of service. · Leasing and Administrative Duties · - Encourage appointments o ...

  • Realstar Management

    Leasing Administrative Assistant, Brossard

    2 weeks ago

    Realstar Management Brossard, Canada

    **Leasing and Administrative Duties** · - Encourage appointments or viewings with all prospective resident callers. · - Ensure positive resident relations; write notices to residents. · - Proof, scan and file documents. · - Prompt response to resident issues and service requests ...

  • Realstar Management

    Leasing Administrative Assistant, Brossard

    3 weeks ago

    Realstar Management Brossard, Canada

    Realstar is a leading residential property management company with over 160 properties across Canada. Our properties are clean, quiet and attract quality residents who will attest to our unique standards of service. · **_Leasing and Administrative Duties_** · - Encourage appointm ...

  • Randstad Canada

    Lease Administrator

    2 weeks ago

    Randstad Canada Mount Royal, Canada Permanent

    Our client , a Real Estate Group located in Ville Mont- Royal that owns and operates multiple residential, condo, retail, commercial, office and industrial properties in Montreal is currently looking for a Commercial Lease Coordinator to join their vibrant and dynamic team · Thi ...

  • Realstar Management

    Leasing Administrative Assistant

    3 weeks ago

    Realstar Management Pointe-Claire, Canada

    Realstar is a leading residential property management company with over 160 properties across Canada. Our properties are clean, quiet and attract quality residents who will attest to our unique standards of service. · **_Leasing and Administrative Duties_** · - Encourage appointm ...

  • Realstar

    Leasing Administrative Assistant, Laval

    7 hours ago

    Realstar Laval, Canada

    Leasing and Administrative Duties · - Encourage appointments or viewings with all prospective resident callers. · - Ensure positive resident relations; write notices to residents. · - Proof, scan and file documents. · - Prompt response to resident issues and service requests (wit ...

  • Realstar Management

    Leasing Administrative Assistant

    3 weeks ago

    Realstar Management Pointe-Claire, Canada

    Realstar is a leading residential property management company with over 160 properties across Canada. Our properties are clean, quiet and attract quality residents who will attest to our unique standards of service. · **_Leasing and Administrative Duties_** · - Encourage appointm ...

  • Realstar Management

    Leasing Administrative Assistant, Brossard

    1 week ago

    Realstar Management Brossard, Canada

    **Leasing and Administrative Duties** · - Encourage appointments or viewings with all prospective resident callers. · - Ensure positive resident relations; write notices to residents. · - Proof, scan and file documents. · - Prompt response to resident issues and service requests ...