Legal Assistant, Document Support - Toronto, Canada - General Partner for Carthos

General Partner for Carthos

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Osler, Hoskin & Harcourt LLP is one of Canada's leading business law firms. Advising many of Canada's corporate leaders, as well as U.S.

and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena.

Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas.

Osler is a dynamic and exciting place to begin a career or carve out a new path.

Reporting to the Manager, Client Billing Services, the Billing Compliance Specialist is responsible for assisting in all phases of intake and client billing requirements.

This is a detail-oriented position with an emphasis on tenacity, time management, technical tasks and interpersonal skills.

Major Responsibilities

Monitor all Pod Inboxes for work
Maintain positive relationships
Assist, support and respect all firm members to ensure working effectively and harmoniously
Provide excellent client service by being accessible and responsive to internal and external clients and recognizing their needs
Never refuse or turn work away
Proofread work and ensure that extensive revisions are proofread
Track work you do in the Excel Work Log link and follow the Pod electronic backup instructions to back up your entries
Ensure work product is high quality and technical skills are kept up to date. Adopt practices, take accountability to eliminate errors and "rework" and expand technical expertise by participating in training relevant to your role
Assess tasks to ensure that you are working effectively and with maximum use of resources that are available to you.
Organize your time to meet deadlines by prioritizing tasks and, when applicable, balancing conflicting client requests.
Review your training needs and expand technical expertise by participating in training relevant to your role
Assess tasks to ensure you are working effectively and with maximum use of resources
Organize your time to meet deadlines and prioritize tasks and be able to balance conflicting client requests
Attend meetings and training sessions

Position Requirements

Education and Experience_

The successful incumbent will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong technical skills (MS Office suite), be a team player, have a positive attitude and professional image, and possess a minimum of two years of experience in a Legal Assistant role.

An equivalent combination of education, training and experience is acceptable.

Knowledge and Skills_
Client service and team oriented
Ability to take initiative and work independently
Good judgment and discretion
Ability to manage time effectively to work in a fastpaced environment
Strong attention to detail
Superior organizational skills
Excellent data entry capability; accuracy and thorough
Superior computer skills (MS Office, etc.)
Excellent written and verbal communication skills

We are currently working in a hybrid work arrangement, with a requirement to work partially in the office and an opportunity to work remote

Accessibility and Accommodation

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

Behaviors:
Preferred

Team Player: Works well as a member of a group
Dedicated: Devoted to a task or purpose with loyalty or integrity
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well