Contract Conveyance and Marketing Coordinator - Regina, Canada - ICR Commercial Real Estate
Description
This position is responsible for facilitating the settlement and title transfer process.This position directs the flow of documentation from the office to the agents, lawyers/notaries and other real estate companies involved in the contract.
It requires maximum attention to detail and high organizational skills.Primary Job Responsibilities:
Ø Confirms that all required documentation has been completed, submitted, and accurately enters all contract data into database.
Ø Prepare offers, counter offers, Leases and other commercial real estate forms.
Ø Verifies and enters Trust deposit details in database and ensures that funds have been deposited into our Trust account on time & correctly.
Ø Monitors Trust account for wire transfers and NSF cheques and determines if transfer fees apply.
Ø Communicates with agents regarding missing or deficient items and forward the list of closing contracts and respective registrations.
Ø Distributes keys to new agents and assist with the training of new agents.
Ø Oversees ICR's accounts including ISC, City of Regina, etc.
Ø Invoices outside brokerages for any overages to be sent to Landlords.
Ø Responsible for the sale documentation delivery to lawyers and Trust funds.
Ø Verifies FINTRAC has been completed for each sale prior to an agent receiving payment.
Ø Bank reconciliations for the Trust account.
Ø Creates Trust liability listings monthly.
Ø Facilitates the registration and termination of agents.
Ø Prepares IC Contracts for new agents.
Ø Assists with the renewal of Prof Corps if necessary.
Ø Tracks agent's completion of CPD, and renewing registrations on a yearly basis.
Ø Provides weekly receivables and deal stats to managing partner.
Ø Assists with the preparation of the Annual Report to the Commission.
Ø Gathers and prepares all required information necessary for the audit process.
Ø Sign requisitions.
Ø Create Social Media posts.
Key Competencies:
Ø Superb communication skills, both written and verbal.
Ø Leadership mentality coupled with ownership and accountability.
Ø Possess a strong understanding of commercial real estate including a broad sense of finance, leasing, legal, and marketing, construction, and the tenant relations requirements of managing a retail property.
Ø Highly organized with superior attention to detail.
Ø The ability to prioritize and multitask.
Ø The capacity to remain calm and composed when under stress or pressure.
Ø Adaptable, dependable, and shows initiative.
Ø Knowledge of Yardi Voyager, InDesign & Photoshop would be an asset.
Job Types:
Full-time, Permanent
Pay:
$47,000.00-$52,000.00 per year
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Onsite parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
Schedule:
- Monday to Friday
Experience:
- Administrative: 3 years (preferred)
Work Location:
In person
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