Inventory Control and Administrative Assistant - Vancouver, Canada - The Soap Dispensary and Kitchen Staples

Description

Title:
Inventory Control and Administrative Assistant


Reports to:
Store Owner


Pay range:
Training probationary period $20 - $22, full salary $24


Overall Purpose:

Document, input, organize, control, and evaluate inventory management systems and programs as well as daily administrative tasks.


Main duties & Responsibilities:


Inventory:

• Oversee the digital Inventory management systems to improve and maintain accurate stock levels and movement
• Assist in receiving and accurately recording daily deliveries and transfers
• Coordinate with the Inventory team to efficiently manage the storage, distribution, and movement of the physical inventory
• Ensure the accurate and timely transition of the digital inventory between the retail shop and the web store.
• Assist with doing stock counts for inventory records which includes counting, recording, analyzing, investigating and reporting discrepancies to the owner.
• Generate reports and investigate/reconcile inventory discrepancies
• Reconcile digital inventory database with the physical inventory
• Communicate with suppliers regarding product or shipment issues
• Coordinate with retail management team and buyers to ensure consistent, optimal stock levels for both the retail store and web store
• Assist with stocking the retail shelves and organizing the physical inventory as needed

Administrative Assistance:

• Oversee the organization, digitization and filing of all invoices, receipts and other financial or operational documents
• Log daily retail and ecommerce sales reports and reconciliations of all sales channels
• In addition to sales reports, provide expense and inventory reports to the management team
• Provide general clerical and operational support to the management team
• Manage operational documents and files related to taxes, fees, utilities, services, maintenance, expenses and governmental and ensure that all contracts, licenses, agreements and payments are uptodate
• Oversee the B2B program by receiving orders, process payments and coordinate with the inventory team to pull and deliver stock according to company procedure
• Provide general administrative tasks such as taking meeting minutes, creating documents, filing, ordering office supplies, etc.
• Execute accurate data entry
• Maintain an organized and clean shared office space
• Assist with market research and analysis
• Assist external bookkeeper and accountant by providing financial documents, receipts and reports as needed

Employment Requirements:


Qualifications:

• Experience with POS management system
• Proficient with Google Workspace/ Google Docs Suite, Microsoft Office skills
• Possess excellent oral and written communication and fundamental arithmetic skills
• Maintain pace, focus and accuracy while working independently
• Ability to multitask and set priorities
• Basic accounting and bookkeeping principles an asset

Education/Certifications/Licenses:

College diploma or post secondary education.


Experience:

1 year in administration role

1 year experience in inventory management for retail environment


Working Conditions:
Work onsite in an exterior office space at the retail shop

Please submit resume and cover letter


Job Types:
Full-time, Permanent


Salary:
$20.00-$24.00 per hour


Schedule:

• Monday to Friday

Work Location:
One location