Assistant(E) Administratif(Ve) - Montréal, Canada - Research Institute of the McGill University Health Centre

Research Institute of the McGill University Health Centre

Verified Company

Montréal, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Assistant (CHAL Program)

RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre.

Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University.

The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position summary

Under the general supervision of the Program Manager and in close collaboration with the Program Leader and researchers, the incumbent provides general research grant related administrative support to assigned academic staff.

General Duties

Provides research grant related administrative assistance to assigned academic staff of the Program;
Assists the Program Leader and Program Manager in their administrative duties;
Types from drafts, letters, correspondence, memos, forms, mass mailings;
Composes and translates letters and memos;
Answers, screens and relays telephone calls, takes messages and responds to general inquiries;
Processes incoming and outgoing mail and arranges for courier service;
Processes payment of invoices. Prepares and followsup on payment requests, purchase order requests, and invoices;
Organizes and maintains an efficient and effective filing system;
Ensures the ordering and/or maintenance of all office supplies and equipment;
Ensures followup on any repairs of equipment and/or physical space. Requests and liaises for services with housekeeping, security, IT, technical services and telecom, under the direction of the Coordinator and assigned academic staff;
Advises the Program Manager of any unusual situations or issues;
Performs any other general office duties such as photocopying, scanning, receiving and sending faxes, etc.
Assists with the preparation of research presentation materials;
Books meeting rooms;
Proof reads and formats general grant and account related correspondence;
Prepares travel expense forms;
Maintains an uptodate academic CV;
Online submission of manuscripts;
Reference formatting of manuscripts;
Modifies formatting for specific journals;
Submission of abstracts;
Helps with the organization and planning of special events and staff functions;
Arranges for physical organization of furniture, rearranges as necessary along with staff moves or changes;
Performs other office duties as per the immediate superior's request and/or delegate.

Education / Experience

Secondary V Diploma (D.E.S.) or Vocational Diploma "Secretarial" (DEP 1,485 hours) or equivalent;
Two (2) years of related experience;
French and English spoken and written;
Knowledge of the CIHR (Canadian Institutes of Health Research) and FRQS (Fonds de recherche du Québec) systems
SIGNIFICANT advantage:
Capacity to learn other software such as Reference Manager;
Wordprocessing: minimum of 40 words per minute.

Additional information

Status :
Temporary full time (18-week maternity leave replacement stating early July 2023)

Pay Scale:
$36,290.80 to $54,418.00 per year

Work Shift: 35-hour work week

Work Site:
Glen site (1001 Décarie blvd)

Why work with us?

4week vacation, 5th week after 5 years,
Paid time off during the Holidays,
Bank of 12 paid days (personal days and days for sickness or family obligations),
13 paid statutory holidays,
Modular group insurance plan (including gender affirmation coverage),
RREGOP government pension plan (defined benefit),
Courses and professional development opportunities,
Flex work options and much more

THIS IS NOT A HOSPITAL POSITION.
Equal Opportunity Employment Program

-
Assistant(-e) administratif(-ive)

Programme CHAL

Description du poste

INSTITUT DE RECHERCHE DU CUSM

L'Institut de recherche du Centre universitaire de santé McGill (IR-CUSM) est un centre de recherche de réputation mondiale dans le domaine des sciences biomédicales et des soins de santé.

Établi à Montréal, au Québec, l'Institut constitue la base de recherche du Centre universitaire de santé McGill (CUSM), centre hospitalier universitaire affilié à la Faculté de médecine de l'Université McGill.

L'IR-CUSM est financé en partie par le Fonds de recherche du Québec - Santé (FRQS).

Sommaire du poste

Sous la supervision générale du gestionnaire de programme et en étroite collaboration avec le chef de programme et les chercheurs, le titulaire du poste fournit le soutien administratif au personnel universitaire en lien les subventions de recherche générales.

Fonctions et attributions

Fournit le soutien administratif au personnel universitaire du programme en lien les subventions de recherche générales;
Aide le chef du programme et le gestionnaire du programme dans leurs tâches administratives;
Dactylographie à pa