Office Manager - Toronto, ON

Only for registered members Toronto, ON, Canada

8 hours ago

$52,000 - $82,000 (CAD) per year *

* This salary range is an estimation made by beBee

About Us · Curbz Landscaping and Suite Pea Gardenscaping are established, growing landscaping companies serving residential clients across the Greater Toronto Area. · Our teams specialize in high-quality landscape design, construction, and maintenance. We take pride in delivering ...

Job description

About Us

Curbz Landscaping and Suite Pea Gardenscaping are established, growing landscaping companies serving residential clients across the Greater Toronto Area.

Our teams specialize in high-quality landscape design, construction, and maintenance. We take pride in delivering reliable, professional service through strong client relationships, operational excellence, and a hands-on leadership style.

We are owner-led businesses with a close-knit team culture, direct communication, and a strong commitment to continuous improvement. As we continue to grow, we are investing in our internal systems and people to ensure the business remains sustainable, organized, and a great place to work.

Role Overview

We are hiring a senior-level Office Manager to support two growing field-based businesses: Curbz Landscaping and Suite Pea Gardenscaping.

This is a high-impact, career role for someone who thrives in busy operational environments and enjoys being the central hub that keeps people, systems, and processes running smoothly.

You will sit at the intersection of operations, people administration, and internal systems, ensuring that nothing falls through the cracks as the business runs at full speed. This role suits someone who is confident, proactive, highly organized, and comfortable taking ownership in a fast-paced, sometimes chaotic environment.

What You'll Do

Act as the primary internal point of accountability for office operations and administrative compliance.

Manage day-to-day office operations and communications

Audit timesheets and prepare payroll inputs

Run onboarding and offboarding processes

Maintain employee records and HR administration

Coordinate vendors, landlords, IT, and service providers

Maintain systems (LMN, Asana, CRM, Google Drive, devices)

Enforce administrative standards and deadlines

Support two companies with clean coordination

What We're Looking For

5+ years of experience in an Office Manager, Operations Coordinator, or Senior Administrative role

Experience in landscaping, construction, trades, or field-based services

Strong background in payroll coordination and timesheet management

Advanced proficiency with Apple products (Macs, iPhones, iPads)

Proven experience supporting leadership teams and managing competing priorities independently

Strong working knowledge of:

Microsoft Office (Word, Excel, Outlook)

Google Workspace / G Suite

Experience with:

Project management tools (Asana or similar)

CRM systems

Time tracking or payroll system

Preferred

7–10+ years in a senior office/operations role

Experience in owner-led or entrepreneurial environments

Familiarity with LMN or job-costing software

Payroll or HR certification (asset)

What We Offer

A senior, career-level role with real ownership and visibility

Stable, full-time, year-round employment

Health Spending Account

Direct access to leadership and meaningful influence over how the business operates

Opportunity to build and improve systems, not just maintain them

A supportive, practical, no-corporate-bureaucracy environment

The chance to make a measurable impact in a growing business

Work Details

Full-time, permanent, year-round

In-office role based in East York, Toronto; opportunity for hybrid in the future

Standard business hours; busy seasons may require flexibility

Salary $60,000- $68,000

Please submit your resume and cover letter below. Applications will be reviewed on a rolling basis.

Accommodations are available on request for candidates taking part in the selection process; please let us know if you require a specific accommodation.

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