Administrative Assistant - Vaughan, Canada - Hiring Stars

Hiring Stars

Verified Company

Vaughan, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position:
_
Administrative Assistant_

Compensation:
_
We offer a competitive compensation package_

Expected Start date:
_
As soon as possible_

Work Schedule:

Monday, Wednesday & Friday: 8:30 am to 5:00 pm
Tuesday & Thursday: 12:30 pm to 9:00 pm
Saturdays 8.30 am to 5:00 pm as needed with Wednesdays off
Position includes up to a 44hour work week with lieu time available
Work Remotely: No

About The Company:

Hiring Stars, a leading recruitment firm based in Canada, is looking for an _
Administrative Assistant _for its exclusive client based in Vaughan, ON.

_ The employer has been succeeding in the customer service domain for over 9+ years catering to Finance and Real Estate domains with the mission to change the lives of their clients at the same time and to be the home of all their financial needs

Do you possess 2+ years of assisting in administrative duties? Do you have excellent interpersonal and communication skills? Are you highly organized, meticulous, and thorough? Are you looking to gain further experience within a sales environment? If you answered yes, this may be the perfect opportunity for Rockstar

Responsibilities:

Support the President, Vice President, and Managers in all divisional client/tenant portfolios
Prepare communications, including reports and presentations for the President and Vice President
Organize and maintain all correspondence and records; independently providing followup, as necessary
Attend meetings, as required and record minutes action items and followup as directed.
Must work on all Customer Loyalty Program Compliance Projects but not limited to File Closing, Compliance, Obtaining Quotes, Marketing Tasks, Entering Applications
Coordinate all fulfillment of all sales & executive documents, including but not limited to; photocopying, faxing, mailing, and couriering all sales & executive documents
Upload and rename documents into the company Share Drive
Create, record, and verify data in excel
Prepare and process payments, log all receipts from multiple credit cards as required
Complete compliance for deposits and collecting invoices that are due
Prepare all divisional documents, sales packages, and signing packages when deemed necessary
Prepare weekly, monthly, quarterly, and yearly company reports
Liaison with team members as needed
Assist in planning all corporate & sales events, expos, workshops preparation, and solicitation in coordination with Marketing
Other tasks/projects assigned from time to time

Qualifications:

Must have the ability to work well and in sync with a type A personality leader that is assertive, goaloriented, time consciousness, high energy, fastpaced, positive, and highly deadline oriented
Minimum 2+ Years' experience in an administrative assistant role
Minimum High School Diploma

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Minimum 2+ years of administrative experience supporting senior staff/supervisors

Experience in sales, real estate, investing, or the mortgage industry
will be considered an asset
Handson experience with financial budget management, invoicing, and research
Ability to work well as a team player and independently; proactive and flexible; adaptable to change; comfortable working in a fastpaced environment and with multiple and shifting priorities
Conducts oneself in a highly professional manner and operates with a high degree of discretion and confidentiality
Excellent oral and written communication skills; ability to express ideas and procedures clearly and concisely; ability to work with highly sensitive information
Must have excellent auditing, financials, and decision makings skills

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Must have excellent technical skills and advanced in using all Microsoft Suite Software, including MS Word, MS PowerPoint, MS Excel, Outlook, Google Chrome, etc.
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Must have the ability to type >45 WPM

About the role: