Business Manager - Halifax, Canada - The Salvation Army Halifax Centre of Hope

Description

HALIFAX CENTRE OF HOPE

Maritime Division

JOB TITLE:
Business Manager


PURPOSE STATEMENT
The Business Manager supports the Mission statement of The Salvation Army.

He/She will be actively engaged in all the business aspects related to the overall ministry for the Halifax Centre of Hope;


SUPERVISION:
Executive Director or Designate


JOB SUMMARY

• Responsible to the Executive Director, the Business Manager will maintain a professional attitude and appearance at all times in dealing with the public.
• This Person handles sensitive client, staff and facility information and must ensure

He/She will be actively engaged in all Business aspects including Employee

Relations at the Halifax Centre of Hope;

• He/She will support the staff in dealing with the daily activities and issues related to the Business and Human Relations;
• He/She when directed will represent the Executive Director on some Community

Committees;

• He/She will be a member of the Senior Management Team;

POSITION OBJECTIVES

General

• To ensure a standard of service delivery in keeping with the Mission, and policy and procedures of The Salvation Army.
• In conjunction with the Executive Director, support and maintain efficient program/service delivery, policy and procedures, as they relate to clientele, staff and volunteers in a progressive and equitable manner.
• Assist with policy development including Risk Management.
• In conjunction with the Executive Director facilitate the development, implementation and evaluation of a longrange strategic plan.
• In conjunction with the Executive Director, provide oversight for the overall management of the Ministry Unit including organizing, directing and evaluating the daytoday operations.
• To be responsible for all administration matters in the areas of property, personnel and finance for the Ministry Unit according to policy and procedures.
• Weekly debriefing with the Executive Director
• Daily debriefing supervised staff when possible
• On Call (must be available for emergencies)

• Foster Teamwork

• Work cooperatively and effectively with others to set goals, resolve problems, make decisions that enhance organizational effectiveness;

• Lead

• Positively influences others to achieve results that are in the best interest of the Organization;
• Network with Non-Salvation Army Agencies, Government and Community

Service Providers to coordinate resources used to better the ministry opportunities at Halifax Centre of Hope;

• Performs other duties as assigned.

Communication

• Informs the Executive Director of current activities through formal and informal reporting.
• Compiles necessary reports as assigned.
• Communicates changes in practices and procedures in the department to appropriate stakeholders.

Leadership / Supervisory

• Provides leadership to create an environment conducive to effective working relationships.
• Provides supervision; coaches and facilitates performance of the staff: o Business Clerk o Food Services Coordinator o Maintenance Worker / Housekeeping Supervisor

FINANCIAL RESPONSIBILITY/FACILITY SIZE

• The primary person who oversee all aspects of the Business and Employee

Relations areas for the Halifax Centre of Hope;

• To communicate regularly with the Executive Director regarding financial matters.
• To coordinate funding requests, accounting procedures and financial reporting of capital projects, renovations and improvement projects from planning to completion.
• Prepare reports for Government programs as required.
• Weekly banking, including preparation of deposits.
• Oversee all payroll functions o Review and check for correctness and reasonableness. o Payroll is prepared by the Business Clerk per deadlines.
• Review Payroll Registry as sent by T.H.Q o Data, control, checks and balances in the area of payroll are essential to guard against error and fraud.
• Maintains gift card registry per policy and procedures.
• Maintains petty cash, disbursing funds as authorized and keeping a record of expenses for the Ministry Unit.
• Receipts all monetary donations and gifts in kind.
• Annually: o Complete Registered Charities Return. o Budget(s) preparation and deliberation. o Audit preparation for The Salvation Army. o Audit preparation for external auditors. o Year end.

EMPLOYEE RELATIONS

• In conjunction with Divisional Employee Relations, ensure that effective employee relations practices are implemented and applied. This would also include hiring, progressive discipline, terminations, incident reports, complaints, etc.
• Assist departmental managers in maintaining staff personnel files.
• Supervises the Business Clerk, Maintenance Worker/Housekeeping Supervisor and Kitchen Supervisor;
• Review absenteeism monthly reports prepared by the Business Clerk.
• Ensure department staff scheduling is consistent with operational needs and contractual requirements.

EMERGENCY PROCEDURES

• Contributes to a safe work environment.
• E