Administrative Assistant - Victoria, Canada - Bayshore HealthCare

Bayshore HealthCare

Verified Company

Victoria, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Administrative Assistant, under the direction of the immediate Supervisor, provides administrative support in various areas as needed, coordinates internal/external communication in addition to other office duties as requested.

DUTIES AND RESPONSIBILITIES

Complete correspondence including letter writing and text editing.
Prepare reports and documents as requested.
Handle, screen and redirect incoming phone calls.
Handle incoming and outgoing mail and couriers as well as maintaining mailing lists and databases.
Arrange appointments and meetings.
Provide ongoing support to external business associates and clients as directed; maintain confidential business files.
Assist with the writing and editing of contractual agreements and Requests for Proposals.
Transcribe and distribute meeting minutes.
Assist in the development of materials for presentations to current and potential clients.
Provide coverage for other Administrative positions as required.
Participate in ongoing internal and/or external continuing education activities
Adhere to Bayshore Policies and Procedures.
Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System.
Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel.
Complete other tasks as requested.

Job Qualification

Education:

Minimum - Secondary School Diploma; completion of an Administrative Assistant training program is preferred.

Experience:
A minimum of two years previous experience as an Administrative Assistant.

Other Skills and Abilities
Bayshore is committed to a high quality and safe environment for both our staff and clients/patients. At Bayshore all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two dose vaccine series or one dose of a single
- dose vaccine series); AND have received the final dose of the COVID-19 vaccine at least 14 days prior to the official start date of hire. Medical exemptions or any other kinds of requested exemptions based upon Human Rights Code will be considered on a case-by-case basis.