Purchasing Co-ordinator - Greater Sudbury, Canada - City of Greater Sudbury

City of Greater Sudbury

Verified Company

Greater Sudbury, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Section:
Purchasing

Division:
Finance

Department:
Corporate Services

Initial Reporting Location:
Tom Davies Square

Job Status:
Limited Position

Estimated Probable Duration:
Until April 26, 2024

Affiliation:
Inside Unit

Hours of Work: 70 hours bi-weekly

Shift Work Required:
No

Range of Pay:
Group 13 - $34.68 to $42.44 per hour

The start date will follow the selection process.
This position is eligible to work remotely on a full-time basis.

Characteristic Duties:
Under the general supervision of the Chief Procurement Officer and technical guidance from the Purchasing Agent.

Receive requisitions from CGS Departments; co-ordinate and control the timely and cost-effective procurement of operating goods, services and construction, and develop options for substitutes when required; create and authorize the release of purchase orders.
Assist authorized persons with the monitoring and analysis of the marketplace to ensure that vendors meet CGS specifications for the purpose of processing purchase orders and cost effective procurement. Assist with negotiations with vendors when applicable.
Prepare, review, issue and award quotations for the acquisition of goods, services or construction.
Co-ordinate, create and maintain blanket orders and standing offers for CGS.
Co-ordinate, prepare, issue and award competitive bid solicitations (tenders or request for proposals) on behalf of Authorized Persons for the procurement of goods, services and/or construction.
Prepare and maintain accurate records and documentation on all solicitations, purchase orders, contracts and related correspondence.
Co-ordinate or make recommendations for the disposal of surplus and obsolete materials.
Oversee and recommend where applicable vendor pre-qualification, information gathering or other related processes for quotations, competitive bid solicitations, blanket orders and standing offers.
Recommend revisions to business processes, procedures and policies.
Provide training to authorized persons and requisitioners.
Issue and amend purchase orders in accordance with City's policies and by-laws up to an established maximum limit.
Resolve problems and provide guidance to Authorized Persons with respect to CGS Purchasing By-laws, policies and procedures.
Assist with the testing and/or implementation of new functionality and upgrades to PeopleSoft Purchasing modules. Develop and maintain PeopleSoft Purchasing User manuals.
Co-ordinate and maintain the procurement card system in accordance with the City's policies.
Develop and maintain a thorough working knowledge of procurement best practices, CGS's Safety Manual, applicable municipal by-laws and the applicable Provincial Legislation listed therein.
Perform other related duties as required.

Qualifications:

Community College Diploma in Business Administration or a related discipline.
Professional Purchasing Designation an asset (e.g. Supply Chain Management Professional (SCMP) or Certified Public Purchasing Officer (CPPO) or Certified Professional Public Buyer (CPPB) or equivalent.
Two and onehalf (21⁄2) years up to and including five (5) years of related experience in purchasing and bid solicitations for the acquisition of goods, services or construction in a highly diversified public or private sector organization.
Considerable knowledge of business practices related to procurement and supply management.
Strong knowledge and experience with contract documents and preparation of quotations and competitive bid solicitations.
Strong functional knowledge and demonstrated ability in the use of computerized purchasing systems such as PeopleSoft Purchasing module.
Knowledge of applicable legislation and related regulations governing public procurement.
Best practices within areas of responsibility.
Horizontal linkages to other relevant governmental levels and services, as well as the private sector.
Ability to demonstrate interpersonal skills in dealing with the public and operating departments in a courteous and effective manner.
Knowledge and demonstrated ability in corporate core competencies (e.g. customer service, communication, team work, initiative/selfmanagement, accountability, etc.)
Ability to balance conflicting demands from stakeholders.
Excellent use of English; verbally and in writing.
French verbal skills an asset.
Satisfactory health, attendance and employment history.
Must be physically capable of operating a vehicle safely, possess a valid driver's licence, have an acceptable driving record, and personal insurance coverage.

How To Apply:

We must receive your resume
before 11:59 p.m. on Thursday, November 9, 2023. For those providing a French language resume, please also include an English version.