Administrative Assistant - National Capital Region, Canada - Defence Construction Canada

Defence Construction Canada

Verified Company

National Capital Region, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Who Can Apply?:

Internal (DCC Employees) and External (General Public)

Salary Range:

$49,178 - $63,930

Employment status:

Continuing

Term Length:
Security Level:

Secret

Language Requirement:

Bilingual Mandatory

Closing Date:

29/05/24

Country:

Canada
The Administrative Assistant coordinates and carries out administrative activities for employees at all levels of the business unit.

The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and carrying out document and records management.

The incumbent also coordinates the preparation of human resources documentation.

KEY AND PERIODIC ACTIVITIES

The duties and responsibilities listed below are representative but not all-inclusive:

Primary

Provide daily administrative and operational support to employees at all levels of the business unit
Coordinate and provide administrative support and guidance to new administrative assistants to ensure consistency of business unit or service line requirements
Carry out quality control of data entry (e.g. monthly expenses, timesheet reporting, accounts payable, service billing)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)
Track budgets for service level agreements and training and development
Process account payables and vendor payments, ensure proper financial coding, obtain delegated signatures and enter data in enterprise resource planning system
Prepare yearend financials, set up files and databases for new fiscal year, archive files

Other

Take and prepare minutes of monthly meetings
Prepare purchase orders (e.g. for office supplies, furniture, service contracts)
Perform receptionist duties and act as backup for other administrative employees, as required
Other duties as assigned

SKILLS

General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience
-
Minimum: college diploma in business or office administration or related field with three years' relevant experience, or the equivalent
-
Preferred:minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Occasionally coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out the benefits

Working with DCC offers excellent opportunities for growth and entitles you to one of the job market's best benefits packages. In your role as Administrative Assistant, your package is valued at 25% to 30% of your salary.
Your package will include:
Public service pension
100% employerpaid annual sick leave, health and dental premiums, and life, accidental death, and short

- and long-term disability insurance
- $400 Wellness Allowance (e.g., gym membership)
- $1,500 for mental health services on top of regular $1,500 paramedical coverage
- $750 Health Care Spending Account (for some medical expenses that aren't covered under provincial plans or our standard insurance plan)

Telus Virtual Health Care
Maternity and parental leave topup plan to 93% of regular gross earnings for a maximum of 17 weeks
Hybrid workplace options including $400 allowance every two years to support workfromhome options
Enhanced inConfidence employee and family assistance program
Deluxe travel benefit plans
Comprehensive vacation and other paid leave plans

To begin a career with Defence Construction Canada (DCC), you must be a Canadian Citizen or a permanent resident of Canada.

As a condition of employment with DCC, a minimum reliability security status clearance is required and some roles may require secret security status clearance.

DCC is responsible for the Personnel Security Clearance process_. Typically to be eligible for a "Reliability" clearance, you must have five years of verifiable background information and to be eligible for a "Secret" clearance, you must have 10 years of verifiable background information. The process usually involves reference inquiries, verification of qualifications, criminal records checks, and credit checks (as required) and may require fingerprints. For more information about obtaining a security clearance, please review the Standard on Security Screening.

- criminal record checks
- reference checks
- previous employment
- open source checks
- credit/financial status

Be part of a diverse and inclusive workplace