Promotional Services Coordinator - Guelph, Canada - Central Student Association at the University of Guelph

Description

The Central Student Association (CSA) is the undergraduate student association at the University of Guelph. We advocate on behalf of our membership, representing their collective interests on a diverse range of issues such as public transit, housing, student rights and the accessibility of education. In addition, we offer numerous services and programs such as the Bullring Cafe, universal bus pass, health and dental plan, Bike Centre, Clubs, SafeWalk, Student Help and Advocacy Centre, printing and promotional services.

Promotional Services Coordinator

The Promotional Services Coordinator (PSC) works with Executive, Services, and Staff to implement promotion and advertising of the CSA, its campaigns, programs, and services. This role is essential in leading the promotions of the CSA by proactively anticipating the major cycle of events, acting as a resource for the team, and establishing a connection with our members to ensure the success of our events.

As a staff member, the PSC must uphold and support the CSA's Mandate and Approach
and work towards the overall success of the CSA and the Team as we serve our members**.


Term
May 8, 2023 to April 30, 2024, with opportunity to renew with favourable evaluation and recommendation from Supervisor
Total 51 weeks


Hours
37.5 hours per week (to be completed on site)


Annual Salary
$48,000


Benefits
Health and Dental Plan Coverage - single/family
Personal Emergency Leave Days (PED) - 5 days paid
Paid Parking Pass or Bus Pass (as provided through the CSA)
Personal Benefit Allowance of $600 annually
Education/Retirement Benefit equal to 3% of earnings
Paid end of Fall semester break: December 18, 2023 to January 8, 2024, inclusive

Common Vacation Block:
August 8 to August 18, 2023, inclusive (may be amended if required)


Executive Supervisor
President


Training and TRANSITION

Required to complete the following online training modules:
Workplace Health & Safety
Anti-Oppression
Accessible Service Provision
Sexual and Gender Based Violence Awareness

Required to attend the following in-person training modules:
CSA Staff Orientation
Workplace Respect - Legislated Training
CSA Positive Workplace
Workplace Violence & Harassment
Conflict Resolution

Required to receive additional PSC specific training during first two weeks of contract from outgoing staff member


GENERAL RESPONSIBILITIES
Prioritizing and managing projects, mindfully connecting them to the bigger CSA picture

Annually review the CSA Pricing Guide for internal and external use with the Business Manager and the Office Manager

Maintain regular Promotional Service and Graphic Design hours (9 am to 5:00 pm)

Annually review Poster Run board locations, routes and University of Guelph policy & guidelines in the summer semester

Supervise and train the two Poster Runners (Fall and Winter)

Actively participate in all general and core staff meetings

Maintain a biweekly time log for submission to the Business Manager


CSA PROMOTIONAL RESPONSIBILITIES
Work with the President to review, update, and educate Executive and Staff on, and adhere to, the CSA visual identity guide which includes, but is not limited to, protocol for the use of CSA and CSA Services logos, colour palette, typography, stationery, website, and social media presence

In collaboration with the President, evaluate a standardized method of advertising that ensures the CSA is adequately and fairly represented in materials from all spectrums of the CSA and that the website is used to advertise relevant events and news

Educate and inform Executive and Staff early in their term of all promotional opportunities available to them

Be familiar with avenues of advertising opportunities on campus and in the Guelph community to best advise the CSA Executive and CSA Staff in communicating upcoming events and important information

Engage with, and be a promotional resource to, all CSA services and staff

Assist the Executive to effectively manage the cycle of major events; informing them in a timely manner as to their roles, responsibilities, and deadlines

In collaboration with the President, ensure the CSA Year at a Glance Calendar is kept current and accessible

Anticipate and prepare for regularly occurring major events, providing options and recommendations

Manage space assets to provide maximum exposure (website, digital screens, kiosks, banner space, bulletin boards)

Regularly meet with CSA Executive and Services to provide and initiate marketing and promotional advice

Collaboratively plan and provide advice regarding advertising and promotional campaigns, including costing


CSA MAJOR EVENT RESPONSIBILITIES

Elections
In addition to the standard materials (posters, banners, and digital graphics) design and set-up promotional items in consultation with the Elections Team, Policy & Transition Coordinator and, as appropriate, the President


Hiring
In consultation with the Office Ma