Administrative Secretary - Aurora, Canada - power and control consult inc
1 week ago
Description
Work Term:
Permanent
- Work Language: English
- Hours: 30 hours per week
- Education: No degree, certificate or diploma
- Experience: 2 years to less than 3 years
Asset languages:
- Arabic
- Hebrew
Tasks:
- Arrange and coordinate seminars, conferences, etc.
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Type and proofread correspondence, forms and other documents
- Train workers in duties and policies
- Train, direct and motivate staff
- Resolve work related problems
- Requisition or order materials, equipment and supplies
- Prepare and submit reports
- Plan and control budget and expenditures
- Oversee the preparation of reports
- Negotiate collective agreements on behalf of employers or workers
- Manage contracts
- Establish work schedules and procedures
- Establish and implement policies and procedures
- Ensure smooth operation of equipment
- Coordinate activities with other work units or departments
- Assign, coordinate and review projects and programs
- Arrange for maintenance and repair work
- Coordinate, assign and review work
- Liaise with management, union officials and HR consultants
- Advise senior management
- Oversee the analysis of employee data and information
Supervision:
- 510 people
Computer and technology knowledge:
- Accounting software
- MS Access
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- Quick Books
- MS Windows
- MS Outlook
Technical terminology:
- Business
Area of specialization:
- Correspondence
- Reports and records
- Contracts
- Statistics
- Invoices
- Charts, tables, graphs and diagrams
Transportation/travel information:
- Willing to travel
- Travel expenses not paid by employer
Work conditions and physical capabilities:
- Fastpaced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
- Large caseload
- Large workload
Personal suitability:
- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Initiative
- Efficient interpersonal skills
- Judgement
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