School/centre Secretary - Pointe-Claire, Canada - Lester B. Pearson School Board

Lester B. Pearson School Board

Verified Company

Pointe-Claire, Canada

6 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

NOTICE OF VACANCY PLEASE POST*:

ANY VACANCIES RESULTING FROM THE STAFFING OF THIS POSITION WILL BE POSTED

**SCHOOL/CENTRE SECRETARY

JOHN RENNIE HIGH SCHOOL
501 Boul. Saint-Jean, Pointe-Claire, QC. H9R 3J5

Principal:
Jennifer Kurta

Status of post:
Replacement, full-time

Start date:
July 1, 2023

End date:
June 30, 2024, or another date determined by the board.

Working Schedule: 35 hours per week

Qualifications:

Hold a Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority and have four (4) years of pertinent experience.

AND
Have a basic knowledge of office automation.

AND
Hold a certificate dated no more than three (3) years attesting to the successful completion of:

standard first aid course of a minimum eight (8)-hour duration.

- a refresher course of a minimum six (6)-hour duration updating the skills acquired in the course mentioned in subparagraph 1

Other Requirements:

Bilingual (English and French)
Excellent knowledge of Microsoft Office and general secretarial procedures

- _Testing required_

Knowledge of Google docs/sheets and forms
Knowledge of GPI, DOFIN and PAIE systems would be an asset
Knowledge of entry of absences and substitution in the payroll system would be an asset
Must demonstrate strong interpersonal, organizational and time management skills
Receptive and friendly attitude
Familiarity with how a school functions on a daily basis would be an asset
Strong communication skills
Ability to work additional hours in the evening throughout the school year (e.g., curriculum night, parent conferences)
Knowledge of the student registration process would be an asset
Ability and disposition to positively intervene and support students with various needs

Salary scale as per the IASS' Collective Agreement:
$ $27.10 per hour

Nature of the work

In addition to the duties defined in the class of employment of secretary, the principal and customary work of an employee in this class of employment consists in ensuring, as instructed or in conjunction with others, the smooth operation of the school or center by assuming the responsibility and coordination of the administrative tasks of school or adult education or vocational training center secretaries.

Daily Tasks/Dossiers

Assists Principal in the general running of the school:
Managing Scholago and filling in internal teacher absences
Filling in the necessary OER's and HRTF forms
Service Contract entries
Student enrolment and transportation
Assists in event coordination and planning such as convocation
Administers first aid; completes the reports required and informs parents and teachers
Responsible for monitoring teacher absences
Greeting and dealing with parents and community members in a welcoming and professional manner
Prepares and maintains lists of teachers, integration aides, etc. available for substitution
Responsible for all aspects of payroll
Oversees student option forms, teacher preference forms and access cards
Welcome student teachers and organizes them
New employee kits
Manage and understand Mozaik and GPI
Archiving and filing
Managing personnel files and emergency forms
Entering maintenance requests
Coordinating office staff

AVIS DE POSTE VACANT VEUILLEZ AFFICHER*:

LE POSTE QUI DEVIENDRA VACANT LORSQUE CELUI-CI SERA COMBLÉ SERA AFFICHÉ, DE MÊME QUE TOUS LES AUTRES PAR LA SUITE.

SECRÉTAIRE D'ÉCOLE OU DE CENTRE

ÉCOLE SECONDAIRE JOHN RENNIE
501, boul. Saint-Jean, Pointe-Claire, QC. H9R 3J5

Directrice:
Jennifer Kurta

Statut du poste:
Remplacement à temps plein

Date de début: 1 juillet 2023

Date de fin: 30 juin 2024 ou une autre date à d
- terminer par la commission scolaire

Horaire de travail: 35 heures par semaine

Qualifications requises:

Être titulaire d'un diplôme d'études professionnelles en secrétariat ou être titulaire d'un diplôme de 5e année du secondaire ou être titulaire d'un diplôme ou d'une attestation d'études dont l'équivalence est reconnue par l'autorité compétente, et avoir quatre (4) années d'expérience pertinente.

ET
Avoir des connaissances de base en bureautique

ET
Être titulaire d'un document datant d'au plus trois (3) ans attestant la réussite:

1-Soit d'un cours de secourisme général d'une durée mínimale de huit (8) heures;
2Soit d'un cours d'appoint d'une durée mínimale de six (6) heures visant la mise à jour des connaissances acquises dans le cadre du cours mentionné au paragraphe précédent.

Autres exigences: