Executive Assistant - Halifax, Canada - TD Halifax Jazz Festival

TD Halifax Jazz Festival
TD Halifax Jazz Festival
Verified Company
Halifax, Canada

2 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Work Term:
Temporary


  • Work Language: English
  • Hours: 35 hours per week
  • Education: Bachelor's degree
  • Experience: Experience an asset
  • Business administration and management, general
  • Nonprofit/public/organizational management
  • Meeting and event planning
- or equivalent experience


Work setting:


  • Music, arts and entertainment
  • Cultural events
  • Community and public events
  • Associations and non profit organizations

Tasks:


  • Prepare and coordinate the production and submission of summary briefs and reports
  • Prepare agendas and make arrangements for committee, board and other meetings
  • Conduct research
  • Liaise with departmental and corporate officials and with other organizations and associations
  • Arrange travel, related itineraries and make reservations
  • Plan, develop and implement recruitment strategies
  • Manage Event Logistics
  • Recruit, hire and supervise staff and/or volunteers
  • Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Administer programs of membership organizations
  • Prepare draft agendas for meetings and take, transcribe and distribute minutes

Computer and technology knowledge:


  • MS PowerPoint
  • MS Excel
  • MS Office
  • MS Word

Area of work experience:


  • Human resources
  • Marketing
  • Sales
  • Project planning

Transportation/travel information:


  • Valid driver's licence

Work conditions and physical capabilities:


  • Fastpaced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail

Personal suitability:


  • Accurate
  • Dependability
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Initiative
  • Organized
  • Reliability
  • Team player
  • Adaptability

Screening questions:


  • Are you available for the advertised start date?
  • Are you currently a student?
  • Are you currently legally able to work in Canada?
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?
  • Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
  • What is the highest level of study you have completed?
  • What is your current field of study?
  • What is your current level of study?

Workplace information:


  • Remote work available
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