Receptionist/front Office Clerk - Burnaby, Canada - ALS Global

ALS Global

Verified Company

Burnaby, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Location:
ALS Environmental, Burnaby

Reports to:
Director, Western Canada Operations

About the Position:

This position is responsible for carrying out the administrative and reception functions of the front office, including but not limited to: operating a multi-line switchboard, directing calls, tracking messages, responding to client inquires, processing paperwork, ordering office supplies and assisting management with various administrative tasks.

Specific Responsibilities

Greet and direct visitors including carrying out security and safety checkin;
Operate multiline switchboard, directing calls and taking messages when necessary;
Maintain and stock office equipment (copy, mailing machines, printers) and inventory of office supplies;
Process a variety of paperwork, reports, documents and records including collating, mailing,
Assist in the coordination of events and activities for internal groups, guests and visitors;
Manage and order catering and beverage supplies;
Schedule and maintain boardroom, meeting room, and training room facilities;
Manage petty cash, including all reporting requirements;
Review orders, invoices, and waybills and verify purchases/receipt;
Open or close office (eg. switch over phones, lock/unlock front door etc.);
Assist in the employee onboarding process, including preparation of training and records maintenance;
Use correct methods in accordance with the established procedures and schedules while ensuring analytical quality;
Observe established safety regulations and comply with all ALS health and safety policies and procedures;
Other duties as assigned.

Required Knowledge, Skills & Abilities

Strong customer service focus, interpersonal and organizational abilities;
Pleasant and professional telephone manner;
Excellent English communication skills, written and verbal;
Excellent computer skills in Microsoft Office Suite (Word, Excel, Powerpoint, Outlook);

Required Qualifications

Completion of Grade 12;
Minimum of 1 year office related experience preferred;
Completion of an office administration certificate or diploma preferred.

Physical Demands

Ability to stand, walk or sit for an extended period of time;
Reaching by extending hand(s) or arm(s) in any direction;
Finger dexterity required to manipulate objects with fingers (ex. using a keyboard).
Ability to sit at a desk and do general office work, which includes periodic sedentary responsibilities;