Receptionist (Office Admin) - Toronto - TP

    TP
    TP Toronto

    1 week ago

    Description

    The Office Receptionist / Facilities Coordinator (Operations Administrator) is responsible for front-desk operations and day-to-day facilities support, ensuring a safe, organized, and professional office environment. This role serves as the first point of contact for employees, visitors, and vendors, and plays a key role in access control, office logistics, internal communications, and workplace engagement.

    Acting as the office's operational anchor, the Operations Administrator oversees workplace efficiency, supports internal communications, and contributes to employee engagement initiatives. This role ensures strict adherence to security protocols (including the Clean Desk Policy), delivers a high-standard hospitality experience, and serves as a key liaison between the Google and TP teams. Responsibilities span administrative operations, facilities coordination, payroll and HR support, and internal awareness initiatives.

    Key Responsibilities

    1. Facilities Operations & Hospitality

    • Oversee daily office operations, organization, and supply levels to maintain a professional, client-ready environment
    • Coordinate facility readiness for client and executive visits, including branding, room setup, and refreshment services
    • Manage vendor relationships and building maintenance requests to ensure seamless office operations
    • Conduct regular walkthroughs to ensure compliance with workplace standards and security protocols

    2. Reception, Access Control & Security

    • Act as the first point of contact for employees, visitors, candidates, and vendors
    • Manage visitor registration and ensure compliance with security procedures
    • Issue, activate, deactivate, replace, and troubleshoot employee access cards
    • Maintain accurate access control records and coordinate with HR, IT, and Security teams
    • Enforce and promote adherence to the Clean Desk Policy and other security standards

    3. Internal Communications & Creative Support

    • Manage and deploy internal communications across digital and physical channels
    • Design and produce internal visual assets, posters, signage, and digital content for announcements, campaigns, and employee recognition
    • Drive awareness of company policies, including security, emergency preparedness, and data protection guidelines

    4. Employee Engagement & Culture

    • Plan and execute employee engagement activities, seasonal events, and awareness campaigns
    • Manage employee incentive and recognition programs, including budget tracking, prize procurement, and distribution of credentials or awards
    • Audit timesheets and daily attendance reports, ensuring accuracy and alignment with benefit and leave records
    • Serve as the primary point of contact for HR and Payroll-related inquiries, including leave requests and pay discrepancies
    • Support administrative coordination related to onboarding, policy communication, and operational reporting

    Qualifications & Skills

    • Post-secondary education
    • Previous experience in reception, facilities, office administration, or a similar role preferred
    • Strong organizational and time-management skills
    • Comfortable handling access systems, basic troubleshooting, and confidential information
    • Excellent communication and customer service skills
    • Proficient in Microsoft Office or Google Workspace, Adobe, Canva
    • Ability to work independently and manage multiple priorities in a fast-paced environment
    • Professional presence and discretion
    • Problem-solving mindset
    • Reliability and accountability
    • Team-oriented with a service-focused attitude
    • Established career path supported by self-assessments, virtual training, and guided curriculum that allow for vertical and horizontal growth through our multiple lines of business.
    • Robust career path with a full development plan and the opportunity to grow in the organization.
    • 2 weeks annual leave.
    • Continuous learning through progressive training that is specific to your tenure and skills.
    • Competitive salary with incentive programs
    • Positive and supportive environment
    • Medical and Dental benefits, Employee Family Assistance Programs, Rewards & Recognition programs.
    • $50,000 annually

    Schedule

    • Monday - Friday, 9:00am - 6:00pm

    Location

    • Candidates are advised to be within travel distance from our primary locations: Yonge- Eglinton Midtown Toronto, The Well Downtown Toronto
    • Work on-site setup (5 days a week)

    TP welcomes and encourages applications from people with Disabilities. Should you be invited to participate in the selection process, we are committed to accommodate you to best meet your needs.


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