Executive and Personal Assistant - Vancouver, Canada - Alabaster Homes
Description
Executive & Personal Assistant
Alabaster Homes is a locally owned and managed real estate development company that specializes in multi-family projects in Metro Vancouver.
We are seeking a highly organized and proactive _Executive & Personal Assistant_ to provide comprehensive support to our company's top executive.
This role will involve a combination of executive support and personal assistance to ensure smooth daily operations, effective time management, and the highest level of productivity for our leadership team.
The Role
The Executive & Personal Assistant will be responsible for the following duties:
Executive Support:
- Manage and maintain the executive's schedule, including arranging appointments, meetings, and travel itineraries.
- Prepare reports, presentations, and documents as needed for meetings and presentations.
- Conduct research and gather information to assist in decisionmaking and problemsolving.
- Monitor and follow up on action items resulting from meetings and discussions.
Personal Assistance:
- Provide personal support to the executive, including managing personal appointments, family events, and other commitments.
- Assist with personal tasks, such as booking reservations, managing household matters, and handling personal correspondence.
- Handle personal shopping, gift procurement, and special requests as required.
- Maintain confidentiality and discretion regarding personal matters.
Family Office Support:
- Producing quarterly reporting package, including balance sheet, cash flow forecasts and qualitative update on investments.
- Organizing quarterly family office updates and annual meetings with family stakeholders.
- Leading biweekly meetings with the Bali (Indonesia) operational team to receive reports on hotel performance.
- Coordinate, organize and maintain records: bank documents, land title/deeds, shareholder information, trust certificates, Wills/POAs, other estate documents, estate procedures.
- Coordinating with Bali team for site visits and meetings.
- Handling general office management duties, including ordering supplies and maintaining a clean and organized workspace.
- Assist in special projects and adhoc tasks as assigned by the executive.
- Bachelor's degree or equivalent work experience.
- Fully proficient in spoken and written Indonesian.
- Exceptional organizational and timemanagement skills.
- Excellent verbal and written communication skills.
- Strong problemsolving and decisionmaking abilities.
- Proficiency in office software, including MS Office and scheduling tools.
- Discretion and the ability to handle sensitive information with the utmost confidentiality.
- Adaptability, ability to multitask, and work well under pressure.
- Strong attention to detail and a proactive attitude.
- Willingness to do periodic international travel for several days at a time.
- Valid passport with ability to travel to Indonesia.
How to Apply
- Submit a resume and brief cover letter.
- Position will remain open until filled.
- Note: Alabaster Homes offers a competitive compensation package, plus benefits, including extended health, vision and dental following successful completion of a probation period._
Salary:
$65,000.00-$95,000.00 per year
Benefits:
- Dental care
- Extended health care
- Paid time off
Work Location:
In person
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