Full Time Receptionist - Toronto, Canada - MetCap Living Management Inc

MetCap Living Management Inc

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Full time

Description

MetCap Living Management Inc. is one of Canada's largest private third-party property managers specializing in multi-residential property management.

We are a growth orientated company with our head office located in Toronto, Ontario and property operations in British Columbia, Ontario, Quebec, Nova Scotia and New Brunswick.

MetCap Living Management Inc is looking for a receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks at our downtown Toronto office location.

We are conveniently located at Richmond and Sherbourne which is accessible by streetcar and within a short walk of the subway.

_ Reports to:
Director, Human Resources_

Duties and Responsibilities

Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office/phone line
Answer, screen, and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Receive, scan, sort, and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Order front office supplies and keep inventory of stock
Keep updated records of office expenses and costs
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Setting Up and expensing Courier/Deliveries via post office and Purolator
Receiving rent cheques from Tenants and issuing rental receipts
Updating internal contact directories
Tidying the office including kitchen area
Carrying supplies to 2nd and 3rd floor of office (must be able to carry up to 50 pounds and use stairs)
Activate FOB cards for new staff/staff in communication with the IT department
Assist IT in the activation of FOB keys and handing out the FOB when needed
Arm and disarm alarm system for building at start and end of each day

Requirements and skills

Proven work experience as a Receptionist, Front Office Representative, or similar role
Proficiency in Microsoft Office Suite
Handson experience with office equipment (e.g. fax machines and printers)
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and timemanagement skills, with the ability to prioritize tasks
Customer service attitude
High school degree; additional certification in Office Management is an asset

aYzdtTsX3f