Clerk Typist - Victoria, BC, Canada - CivicInfo BC

Description

Summary
This position performs skilled and administrative duties relating to the day to day operation of the building inspection office.

• Provides reception services by providing information and advising public of permit application procedures.
• Profiles administrative and clerical services.
• Schedules and prepares daily inspections.
• Drafts and types letters and memos.
• Schedules and prepares daily inspections.
• Provides cashier services for the office as required.
• Prepares bank deposits as required.
• Records correspondence and documentation relating to building permits (City View).
• Prepares building permit files and enters pertinent information into City View database.
• Provides the applicant/homeowner with building permit packages and necessary documentation.
• Provides administrative records services, including sorting, checking and filing various correspondence, index cards, permits and forms.
• Prepares month end statistical reports
• Prepares files for microfilming.
• Provides backup to the Administrative Clerk during absences.
• Operates a variety of related office equipment.
• Routes unfamiliar or complex issues to other office staff as necessary.
• Follows all policies, procedures and standards of the CRD.
• Performs other related duties as required.

Key Skills & Abilities

• Excellent communication (verbal and written), interpersonal and customer service skills.
• Strong MS Word, Excel, PowerPoint and Outlook and SharePoint skills.
• Strong accurate keyboarding and data entry skills.
• Thorough knowledge of grammar, spelling and proper formats and styles for business correspondence and proof reading and editing skills.
• Strong ability to operate various types of office equipment.
• Thorough knowledge of office operations, administrative processes and systems.
• Working knowledge of planning development application processes.
• Considerable experience in managing a bookkeeping system to record bank deposits and petty cash activities.
• Strong organizational skills, including the ability to work under pressure, prioritize work and to set and meet deadlines.
• Basic knowledge of building and technical terminology related to residential construction.

Qualifications

• High School Graduation
• A minimum of 2 years' directly related experience

Certifications

Valid BC Driver's Licence

Additional Information

Hours of Work: Mon: 11:30am-4:30pm, Tues, Wed, Thurs, Fri: 12:30pm-4:30pm, but can vary based on operational needs.

APPLICATIONS
To apply for this exciting opportunity, please go to and click on 'careers' to submit your resume and covering letter online.

Employment Type: Part Time
Employment Length: Temporary
Education Requirement: Secondary (high) school graduation certificate
Job Experience: 2 years to less than 3 years
Rate: $31.39 to $33.57 Hour