Contracts Administrator - Yellowknife, Canada - Government of Northwest Territories
Description
Job Information
Located in Yellowknife and reporting to the Manager, Quality Assurance, the Contracts Administrator is responsible for administering the contract tendering and RFP (Request for Proposal) processes within the Procurement Shared Services (PSS) function of the Department, in accordance with GNWT legislation, procurement policies, procedures and industry best practices.
The GNWT's objectives for contracting are to acquire goods and services in a way that guards against and mitigates risk, enhances suppliers' access to contracts, understands the market, encourages competition, supports benefits for northern businesses and reflects fairness, transparency, and integrity in the spending of public funds.
The GNWT PSS will be accountable and responsible for providing a range of contracting and procurement services for GNWT Departments, Boards and Agencies, and will include operational offices In Yellowknife and the regional centers. Under the PSS model, these responsibilities must be fulfilled for each respective client with often competing priorities, timelines and workload demands. In addition, the GNWT's contracting, and procurement activities must be transparent and open to public scrutiny often with a high degree of political sensitivity, as such, it is imperative PSS activities are completed in accordance with Agreement on Internal Trade, GNWT legislation, procurement policies, procedures, land claim agreements, Memorandum of Understandings, and industry best practices.
The PSS organization will be accountable and responsible for managing approximately $90 - $100 million annually in contract and procurement activities originated by GNWT departments, boards and agencies.
The Contracts Administrator organizes and administers several aspects of contracting including, advertising, compiling, and posting event packages, receiving, opening and posting event submissions, validating and recording data, researching, developing reports, provides advice and training, responding to inquiries and maintains files.
This position provides support on a Territorial wide basis, and provides advice on Contract Administration to Project Officers, Managers, Procurement Professional, client departments, boards and agencies from within a Shared Services Environment. This position is required to coordinate with the NWT Construction Association on posting tenders to the Electronics Plans room.
The completeness and accuracy of the work is essential to maintain the reputation of the GNWT and its contracting practices, and to avoid potential liability.
Typically, the above qualifications would be attained by:
This knowledge is usually obtained through progressive experience (2-3 years) in Supply Chain Management, Procurement, Contract Management and Administration in the public or private sector combined course work through the Supply Chain Management Association (SCMA) of Canada.