Property Administrator - Ottawa, Canada - BentallGreenOak

BentallGreenOak

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Property Administrator

Sun Life Financial Centre | Ottawa, ON

Who We Are:
BentallGreenOak is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services.

BentallGreenOak serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and hospitality property across the globe.

BentallGreenOak has offices in 27 cities across thirteen countries with deep, local knowledge, experience, and extensive networks in the regions where we invest in and manage real estate assets on behalf of our clients in primary, secondary and co-investment markets.

BentallGreenOak is a part of SLC Management, which is the institutional alternatives and traditional asset management business of Sun Life.

BentallGreenOak promotes a corporate culture that attracts and retains the highest caliber people.

We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better.

We are committed to a safe and sustainable work environment.

The opportunity:

Located in Ottawa, the Property Administrator is responsible for providing support for the day-to-day administrative activities for an office portfolio.

What you will do:

Responsible for providing support for all aspects of daytoday accounting and administrative activities for the portfolio
Liaise with tenants and accounting regarding accounts receivable matters
Report weekly on status of account receivables
Responsible/Accountable for reviewing monthly recurring billings
Process all invoices and related reports within JD Edwards as assigned
Invoice processing includes matching, coding invoices to comply with budget schedules and compiling and verifying batches submitted to Regional Accounting.
Prepare and distribute tenant requisition for chargebacks.
Type and distribute correspondence to tenants and tenant data base management
Assist with preparation for the annual budget process for assigned buildings within the portfolio.
Prepare Rental Letters
Monitor and track vacant unit utility accounts and ensure all accounts are on PAP.
Read and understand leases to ensure accurate information is received and maintained.
Read and review Lease Review Checklists and reports (LRC'S)
Maintain and update security deposit reports.
Maintain and update tenant information, including phone numbers, contact names and emergency contact information as changes occur.
Ensure all tenants have provided current insurance certificates that are in compliance with the lease agreement.
Complete all administrative functions relating to property management as specified.
Liaise with tenants and contractors as required or directed.
Complete understanding and adherence to the Environmental Policy, the Code of Conduct and other policies and procedures relevant to the position as prescribed from time to time.
Embrace and proactively support BentallGreenOak's culture of environmental responsibility and social responsibility.
Other duties as directed by the Assistant Property Manager

Who you are:

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Experience: 3+ years high level administrative related experience, with a strong financial acumen, ability to analyze and interpret Company policies and procedures as well as relevant Acts and Legislation.

Experience in real estate operations an asset.

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Education: High school diploma supplemented with some post-secondary accounting and computer courses in related field.

A highly organized individual who has an eye for detail and accuracy.
General accounting knowledge.
Professional phone manner.

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Relationship/Leadership Skills: Able to communicate effectively and professionally, both oral and written; able to develop and sustain cooperative working relationships; professional phone manner; mature and self-motivated team player; committed to personal growth and integrity aligned with Company objectives.
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Organizational/Multi-Task Skills: Able to allocate one's time effectively, able to handle multiple demands, tight deadlines and competing priorities; ability to work under pressure and achieve quality results; adaptable to constant change; team player; extremely punctual and reliable.
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Computer Skills - Strong skills in Microsoft Office including Word, Excel & Outlook. Previous experience in JDE and Yardi software programs would be an asset.
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Police Clearance:A criminal verification check is required for employment.

We thank all applicants for their interest in employment with BentallGreenOak (Canada) LP, however only those selected for an interview will be contacted.