Fund Development Database Coordinator - Ottawa, Canada - VON Canada
Description
Requisition Details:
Employment Status:
Regular, Full Time (1.0 FTE)
Program Name:
Fund Development Database Coordinator
Number of Hours Bi-Weekly: 75
Work Schedule:
Days
On Call:
No
Job Summary:
The Fund Development Database Coordinator is responsible for the management and data integrity of the Client Relation database tool (Raiser's Edge).
Key Responsibilities:
- Enters data and processes donations and pledges using Blackbaud Raiser's Edge donor database.
- Updates database contact information and adds/tracks fund development actions.
- Imports and exports data, extracts and analyzes data using queries and produces reports from Raiser's Edge.
- Generates accurate financial, analytical and program reports from the tool in collaboration with Manager Philanthropy.
- Provides necessary training and troubleshooting to site staff on Raiser's Edge tool.
- Maintains Raiser's Edge to ensure accuracy and integrity of the database, overseeing data entry, and enduser guidance.
- Scans and saves media (letters, newspaper articles and more) into the Raiser's Edge database.
- Attends and participates in fund development meetings.
- Oversees summer student's tasks on completing annual database cleanup.
- Creates and edits donor 'thank you' letters and donation receipts.
- Provides backup support for daily media reports and for layout, distribution and measurement of internal electronic newsletters.
- Provides administrative support to the Vice-President, Marketing, Communications and Philanthropy including booking travel, supporting agenda bookings, submitting expense claims and fielding phone calls and queries.
External and Internal Relationships:
- Forges affiliations with VON site fund development staff across by providing consultation, coaching and support as a team resource within the function.
- Builds internal relationships in regions and in functional departments to support the provision of data for regional or national fundraising events.
- Works with community corporation volunteers on fundraising data.
Education, Designations and Experience:
- Postsecondary education in Business, Administration or relevant field.
- Minimum of 3 years' experience working with Client Relation Management Tool.
- Experience in Blackbaud products (Raiser's Edge) is an asset.
- Experience working in community healthcare is an asset.
Skill Requirements:
- Highly proficient user of Raiser's Edge (preferable).
- Ability to import and export records through queries and reporting functions.
- Proficient using Microsoft Office software including Power Point, Word, Excel, Outlook.
- Ability to work in a fastpaced work environment, multitask and balance competing priorities.
- High level of organizational and interpersonal skills.
- Exceptional attention to detail and accuracy.
- Ability to work both independently and collaboratively within a team.
- Excellent verbal and written communication skills.
- Ability to learn quickly in a fastpaced environment.
- Ability to speak French is an asset.
Other:
- A current and original copy of a satisfactory Criminal Records Check.
- A Vulnerable Sector Search and/or a Child Abuse Registry Check may be required
- The use of Personal Protective Equipment (PPE) may be required
Work Conditions and Physical Capabilities:
fast-paced environment; attention to detail; lift and carry using appropriate lifting techniques; walk, sit, stand, and climb stairs; grip and fine hand movements.
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