Administrator - Vancouver, Canada - Vancouver Foundation

Vancouver Foundation

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrator

Full time; One year term; potential for permanent status to be assessed in twelve months

Hybrid Eligible

Purpose of the Job

The Administrator provides administrative support to the management team and a high level of service to individuals looking for unclaimed property and to holders wishing to submit property to the Society.

Administrators assess and recommend claims for approvals, and work with the BC Unclaimed database to produce comprehensive, accurate, and timely information for the public.

The administrator(s) provide information to the public regarding claiming and submitting unclaimed funds and actively search for the rightful owners of unclaimed funds.

Key Accountabilities

Receives, examines, and enters data from claimants and holders into PIMS database
Initiates owner searches through a variety of databases, tracks and follows up on results
Provides advice to claimants regarding procedures for claiming or submitting property
Responds to general inquiries regarding unclaimed property
Prepares files, reviews, summarizes, and makes recommendations on Public Guardian and Trustee estate and Court files
Prepares errorfree board packages for quarterly Board of Directors meetings
Provides administrative support to the Executive Director, Manager, and Finance Director.

Qualifications and Experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the _
_minimum__ knowledge, skill, and/or ability required._

Required Experience:

Postsecondary education
Wills/estates paralegal or legal assistant experience an asset
35 years of relevant administrative experience
Notforprofit experience is an asset

Skills and Attributes

Excellent written and oral communication skills
Strong computer and database management skills
Superb knowledge of Word, Excel, Office, Teams, Adobe
Multitasking skills and a high level of organizationalabilitity
Proactive attention to detail
Works well under limited supervision and as a team member
Must respect a high level of confidentiality
Can implement and maintain a wellorganized filing and retrieval system
Ensure that all materials/tasks are handled in a timesensitive and organized manner
Familiarity with regulations relating to Unclaimed Property such as the:
Financial Institutions Act and the Real Estate Services Act
Strong computer and database management skills
Creative, innovative ability to change/adjust quickly
Ability to work under pressure and within a limited timeframe due to high volumes
Flexible and ethical
Commitment to ongoing learning

Duties & Tasks

The BC Unclaimed Property Society is committed to continuous improvement; in your role, you will be part of a progressive and innovative notforprofit that values excellent public service. This is a flexible, hybrid position requiring a minimum of one day per week in the office and additional days as needed for operational or teambuilding purposes._

Internal Relationships:

The Administrator works closely on a daily basis with the Management team, coordinator, and other Administrators. The Administrator also assists with the database improvement projects.

Reports to:
Manager

Direct Reports:
none

External Relationships:

Works with applicants/claimants, holders of unclaimed property, and the general public on the phone, online, and through other correspondence.

Salary
$58,000 annually plus a pension plan and a generous and comprehensive benefits package.

**How to Apply