Contracts Coordinator - Metro Vancouver Regional District, Canada - TransLink

TransLink
TransLink
Verified Company
Metro Vancouver Regional District, Canada

1 month ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Marketing Statement:


A career at TransLink and our family of companies means working with people with a wide range of skills and perspectives, all teaming up towards a common goal: preserving and enhancing the region's world-envied quality of life.

Together, we connect the region and enhance its livability by providing a sustainable transit and transportation network, embraced by our communities and people.


At TransLink we are dedicated to building a workforce that reflects the diversity of the communities in which we live.

We're committed to fostering an inclusive, equitable and accessible workplace, recognizing the unique value and skills every individual brings.


Looking for a great place to work where your contributions are valued and you can make a difference in a vibrant city? At TransLink, one of BC's Top Employers, you'll help make Metro Vancouver a better place to live, built on transportation excellence.

Put your future in motion


Responsibilities:

Working under the direction of management prepares reviews, and verifies procurement documents and issues solicitations (i.e. Requests for Proposal, Invitation to Tender, Expression of Interest, Requests for Pre-Qualification and various other contract information) including researching historical contract documents.

Coordinates the processing of purchase requisitions and purchase orders.

Reviews project requirements and determines which tenders will be advertised and prepares and forwards invitations to tender for publication. Maintains TransLink procurement opportunities on various web sites.

Receives all bidder queries and coordinates and prepares addendums to address contractual/technical revisions seeking internal approval when necessary.

Organizes and attends public tender openings and bidder/vendor presentations, records price information of tenders, reads and records minutes of meetings.


Ensures award documentation and appropriate authorization is in place prior to award of contract and compliancy of bidders with corporate policies and procedures.

Ensures all contract documents include correspondence, technical information and legislated requirements.

Provides direction to Purchasing Assistant with regard to workload, prioritizing, etc.


Qualifications:


EDUCATION:


Requires Grade 12 graduation plus post secondary courses in a field related to contract administration, business administration and supply chain.

Advanced spreadsheet and word processing plus knowledge of contract terminology required.


EXPERIENCE:


Requires two (2) years experience in an area related to the preparation of complex contract and procurement documents, maintaining information for websites and organizing competitive solicitation openings where general knowledge of contract and purchasing procedures and terminology has been gained.

Requires up to six (6) months in the position to become familiar with TransLink's policies, procedures, suppliers and various contract requirements.


Other Information:


Recruitment Process:

An applicant will be required to demonstrate their suitability for this position by meeting the minimum level of qualifications and experience in order to be invited into the selection process.

A standard interview format will be used including general, scenario and behavioural descriptive interview questions.


Work Schedule:

37.5 hours per week.

The temporary assignment will end on December 31, 2023.


Work Designation:

Hybrid

This position offers the flexibility of working both on-site and remotely within B.C.


Rate of Pay:

Salary $5,586 - $6,707 per month (Actual salary offered will be commensurate with education, experience and internal parity).

The Total Compensation Package includes Extended Health, Transit Pass and enrollment in the Public Service Pension Plan upon eligibility. Focus on your development through training, and mentorship programs. Enjoy a variety of health and wellness programs, including access to gym facilities. Speak to us to know more about what we offer.


How to Apply:


Posting Date:
March 23, 2023


Closing Date:
Open until filled

Please note that only those short listed will be contacted.


Equal Employment Opportunity:


TransLink is committed to employment equity and building a diverse workforce, representative of the customers we serve and the many communities in the Metro Vancouver region.

We welcome and encourage Indigenous applicants, people of colour, all genders, 2SLGBTQ+ and persons with disabilities to apply. Learn more about TransLink's commitment to equity, diversity and inclusion.
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