Human Resources Coordinator - Toronto, Canada - Nuclear Waste Management Organization (NWMO)

Nuclear Waste Management Organization (NWMO)
Nuclear Waste Management Organization (NWMO)
Verified Company
Toronto, Canada

3 weeks ago

Sophia Lee

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Sophia Lee

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Description

Location
Toronto


Employment Category
Regular Full-Time


Department
Human Resources & Labour Relations


Closing Date
02/08/2023


Job Reference
10251


The Nuclear Waste Management Organization (NWMO) is a not-for-profit organization tasked with the safe, long-term management of Canada's used nuclear fuel inside a deep geological repository, in a manner that protects people and the environment for generations to come.


  • Founded in 2002, the NWMO has been guided for 20 years by a dedicated team of worldclass scientists, engineers and Indigenous Knowledge Keepers that are developing innovative and collaborative solutions for nuclear waste management. Canada's plan will only proceed in an area with informed and willing hosts, where the municipality, First Nation and Metis communities, and others in the area are working together to implement it.
The NWMO plans to select a site in 2024, and two areas remain in our site selection process:

the Wabigoon Lake Ojibway Nation-Ignace area in northwestern Ontario and the Saugeen Ojibway Nation-South Bruce area in southern Ontario.


  • Job Title: Human Resources Coordinator
  • Employment Status: Fulltime
  • Position Location: Toronto Head Office 22 St. Clair Avenue East
  • Job Summary:


Reporting to the Vice President, Human Resources & Chief Ethics Officer, the Human Resources Coordinator will be responsible for supporting Human Resources activities, strategies, and programs, Key responsibilities include preparing HR reports and correspondence; supporting recruitment efforts; coordinating the onboarding of new employees; participating in HR projects and maintaining employee records and files.

In addition, the incumbent will provide confidential administrative support to the Vice President, Human Resources & Chief Ethics Officer, Director, Human Resources & Labour Relations and Director, Learning & Development, as needed.


Responsibilities:


  • Develop and maintain a comprehensive understanding of HR policies, procedures, programs and relevant collective agreement provisions.
  • Respond to daytoday employee HR requests, redirecting inquiries where appropriate.
  • Develop standard and ad hoc HR reports and analysis to generate meaningful business insights.
  • Maintain confidential employee files and ensure HR database and benefit provider systems are accurate and up to date.
  • Coordinate and conduct the onboarding of new hires providing staff with governing documents and information on benefit programs and including creating new employee files, administering paperwork, updating the human resource information system (HRIS) and benefit provider systems.
  • Subject matter expert on the backend administration, configuration issues and producing reports via Business World (BW).
  • HR data is entered accurately and in a timely manner for payroll.
  • Administer and maintain the NWMO-University Learning Management System and act as the primary contact for LMSrelated concerns and questions from staff.
  • Support the Learning and Development function through developing and preparing relevant data and reports and manage standing meetings.
  • Assist with the roll out and implementation of new HR programs, tools and systems including participating in testing, and training tasks.
  • Prepare and process a range of document including but not limited to, letters of employment, termination letters, attendance reports, benefits documentation, and forms.
  • Support bargaining and investigation processes by creating agenda and gathering/distributing materials.
  • Take minutes at Joint Union Management Committees.
  • Manage department invoices to ensure they are correctly coded and processed in an accurate and timely manner. Track departmental budget against invoices received.
  • Manage workflow of HR governing documents.
  • Schedule and coordinate logistics for meetings and committees including preparing agendas, taking minutes, and organizing documentation.
  • Maintain NWMO's organizational chart in governing documents and intranet.
  • Provide administrative support for various HR projects and continuous improvement initiatives.
  • Act as a backup for the Payroll Administrator role, as needed, to run regular payrolls.
  • Perform other duties as required.
Qualifications and Experience

  • Bachelor's degree in a related field.
  • More than 4 years of progressive experience in Human Resources administration.
  • Experience with HRIS or other HR related technology systems.
  • Strong working knowledge of MS Office (Outlook, Word, Excel, PowerPoint).
  • Knowledge of Employment Legislation.
  • Ability to interpret HR policies, procedures, and initiatives.
  • Ability to maintain strict confidentiality of all HR information.
  • Outstanding communication and interpersonal skills.
  • Able to manage multiple priorities and tight deadlines.
  • Excellent analytical and problemsolving skills.
  • Process oriented with a continuous improvement mindset.
  • Ability to work independently and as part of a multidi
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