Corporate Card Administrator - Calgary, Canada - Procom

Description

Corporate Card Administrator
On behalf of our client Procom is seeking an organized and detail-oriented Corporate Card Administrator. This is a 12 month contract based in downtown Calgary Alberta.

Corporate Card Administrator Job Details:
Reporting to the Manager, SCM Support Services, the Procurement Card Administrator will be responsible for the day to day operations of the Card Program; ensuring purchases adhere to the policy and guidelines, monthly expense reports are completed, journal entries submitted and errors resolved before month end. Assist in identifying new suppliers who meet minimum P-Card supplier card requirements and onboarding of approved suppliers.

Roles & Responsibilities

• Administering all Procurement Card related activities including:

• Supporting reconciliation of monthly card transactions.

• Ad-hoc support to card users.

• Upon notification from HR, Approving Manager or Card user for changes to card user job title, departments or area of responsibility; Program Administrator will temporarily suspend user's card until further determination of Procurement Card requirement for the user by Program Administrator and new Approving Manager is complete;

• Compiling and reporting meaningful Card usage and spend reports to the Approving Manager, as required

• Establishing credit limits, transaction limit and monthly limit for card users.

• Providing co-ordination for monitoring the overall Card program utilization.

• Monitoring Card purchasing activity conduct in accordance with approved Procurement Card Procedure and Guidelines; and reporting discrepancies to Procurement Governance;

• Governance of timely transaction coding and expense report approval, follow up with card users for coding errors and transaction reconciliation issues

• Maintaining Procurement Card user and vendor list and update the system accordingly. Procurement Card Administrator will send a list of users to HR every week to confirm employment status of users.

• Preparing monthly statement for payment on a timely manner

• Reconciling JE upload to ensure coding are completed, template on description is followed and the total of each upload equals the statements

• Sending Journal Entry upload to Account Payable every month to be posted to SAP. And reconcile any missing or coding errors in the Journal Entry upload.

• Storing invoices and back-up for Procurement Card in our document repository (HDMS)

• Reviewing expense reports to ensure all back-ups are provided and transaction are adhering to the Procurement Card procedures and guidelines. Procurement Card Administrator will follow the Procurement Card policy and guidelines for any report on non-compliance and misuse.

• Monthly reporting for Procurement Card Spend and Transaction Count, Spend Categories and Non-Compliance and Quarterly SVP Reporting

• Providing Tier-2 support for any Procurement Card related inquiries.

• Act as Liaison between Procurement Card Users, SSC, Scotiabank, and AP to centralize communication, provide updates on the program and any procedure changes.

Corporate Card Administrator Mandatory Skills:

• Minimum high school diploma

• 1-5 years' experience in field related business

• Be detailed oriented and accurate

• Strong verbal and written communication skills

• Work independently within a supportive team environment

• Post-Secondary education

• Supply chain management understanding & experience

• General accounting understanding & experience

• Excel spreadsheet expertise and reporting

• SAP ECC understanding & experience

Corporate Card Administrator Start Date:
The anticipated start date for this position is Mid April 2024.

Corporate Card Administrator Location:
This hybrid position is based in Calgary, Alberta, Canada. The working arrangement will be 4 days on-site and 1 day remote.