Project Manager, Department of Family Medicine - Ottawa, Canada - University of Ottawa

University of Ottawa

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

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Description

The University of Ottawa—A crossroads of cultures and ideas

The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English.

Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas.

We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective.

Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.

We are one of Canada's top 10 research universities—our professors and researchers explore new approaches to today's challenges.

One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe.

Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place.

Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong

About the Faculty of Medicine

Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists.

Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position purpose:

Under the direction of the Senior Manager, Business Operations, this position is responsible for providing a full range of project management related to the Office of the DFM at the Faculty of Medicine.

This position is responsible for the planning, organization, direction and control of all activities related to these projects as well as the orientation of the staff assigned to them.

The incumbent is responsible for ensuring that the desired results are achieved on time and on budget and that leadership and stakeholders are kept informed of the progress of projects.

In this role, your responsibilities will include:

Project Management:
Develop and support all phases of the project lifecycle. Prepare a project charter, project plan and budget for each assignment. Develop a detailed work breakdown structures and work calendar with timelines and milestones for each project.

Monitor, analyze and communicate project status on a regular basis with the project team, project sponsor, or other stakeholders as required.

Coordinate project meetings and associated logistics (agenda, minutes, documentation). Maintain project documentation according to project management methodology and sponsor requirements.

Budget:
Develop and monitor individual project's budget, including comparison of actual vs. budget and projected expenditures.

Execute projects within budget and ensure that a cost containment process is in place from the outset of the project.

Compare project expenditures to budget using earned value management to assess feasibility of completing projects on time and on budget.

Monitor and control project activities against the project plan during all project phases using effective change control practices. Sets up processes for reminders and escalation processes where deadlines may be missed.

Quality Assurance & Risk Mitigation:
Establish and monitor quality planning, quality assurance and quality control processes.

Identify, analyze and quantify the risks associated with the project and develop risk reduction measures, develop a contingency plan following the identification of a significant risk, follow up on the necessary follow-ups, document the measures taken and results.

Communication:
Establish and implement the communication plan related to the projects. Manage stakeholder engagement and relations, including problem resolution, negotiating and resolving conflicts.

Interface and manage relationship-building efforts with internal and external stakeholders in support of the projects and portfolio, such as expert panels, committees, and team meetings.

Demonstrate a positive attitude and an adaptable and collaborative style; take actions that respect others' needs and contributions and work effectively in teams to accomplish organizational goals; embrace change and be open and flexible to new ideas and approaches.

Reporting:
Provide various project related reports on a scheduled an ad-hoc basis to faculty leadership.

What you will bring:

Knowledge of project management principles normally acquired through post-secondary or university studies

5 years