Project Site Administrator - Richmond, Canada - Acuren Inspection, Inc.

Acuren Inspection, Inc.
Acuren Inspection, Inc.
Verified Company
Richmond, Canada

1 month ago

Sophia Lee

Posted by:

Sophia Lee

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Description

Position Summary:


Acuren Group is currently seeking a Project Site Administrator for their operations in the Pacific Region, based out of the Richmond BC office.

If you are looking for a dynamic industrial environment that offers personal growth and learning opportunities, this opportunity might be the perfect fit for you.


  • Onsite assistance during scheduled outages if required.
  • The standard schedule for this position is 40 hours per week, with extended hours during outages if required.
  • This fulltime permanent position and will be based from our Richmond office, offering potential flexibility for a hybrid role.
  • Salary CA$24.00 to CA$ 32.00/hr based on quailifications and experience

Responsibilities:


Reporting to the Division Manager this role will be responsible for providing support in the following areas

Payroll

  • Receive daily time sheets submitted by site, technicians or supervisors
  • Enter time sheets into system (payroll & invoicing) on a daily basis in accordance with system entry periods
  • Perform weekly first payroll check for all time sheets
  • Export system data for the last current pay period for all sites
  • Review the Weekly Time sheet tab for each employee against physical DTRs
  • Check dates, billable hours, nonbillable hours, shift, expenses, job numbers
  • Save payroll review to appropriate housing folder for audit control

Invoicing

  • Entry of all costs into client systems as required
  • Track client PO spend for ongoing projects
  • Provide costing/ PO spend to client as required
  • Follow up on unsigned DTRs, PO increases
  • Submit invoice packages to Operations/Lead Finance Administrator for review
  • Post all invoice batches in MAS by end of day
  • Where required, enter invoices into the thirdparty portals and monitor the status of invoices in the systems until they are approved or accepted for payment
  • Report unbilled revenue for month end

Other Administrative Tasks:


  • Open Jobs in system
  • Code 3rd party invoices, submit to Accounts Payable for entry
  • Request system rate updates
  • Understand and obtain any contractual approvals required prior to commencement of work, i.e. overtime preapprovals, work order acceptance forms
  • Understand all contractual billing requirements per client
  • Other administrative duties as needed

Requirements:


  • Strong proficiency in MS Word/Excel with general knowledge of Accounting systems
  • Previous experience in accurate processing within a highvolume environment
  • Ability to professionally and effectively build relationships
  • Demonstrate excellent oral and written communication skills
  • Experience working in an industrial environment would be considered an asset

Benefits:

The strength of Acuren lies in its' outstanding people.

As a rapidly growing, intensely innovative, international privately held company, the opportunities to pursue challenging and diverse career development paths are vast.

Complemented by an attractive and comprehensive total compensation package and a commitment to the principles of a respectful workplace, Acuren offers tremendous opportunities to those who wish to succeed.


Company Overview:


Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures.

Committed to delivering a

_Higher Level of Reliability_, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services.


Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries.

Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world's largest industrial segments.

Acuren is a market leader.

Our formula for success is straightforward:
be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders.

Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees.

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