Project Administrator - Ottawa, Canada - Altea Active Liberty Village

Altea Active Liberty Village

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

*This is an in office position, with common hours of work ranging from 8am-4pm or 9am-5pm*Altea Active's Project Administrator is a highly organized problem-solver with an innate ability to prioritize tasks ensuring the schedule, budget and details of a given task are well organized.

The Project Administrator plays a key role in supporting the project team in the successful delivery of all projects and new club openings.

This position will be responsible for overall project administration duties and helping support the coordination of ongoing club improvement initiatives.

You thrive working in a challenging and fast-paced environment, working well under pressure, without sacrificing quality. With incredible attention to detail, you are always prepared and responsive, willing to meet each challenge directly. You are also comfortable with computers, general office tasks, and excel at both verbal and written communication. You are a master multi-tasker who has outstanding communication skills with an upbeat attitude

Your outstanding organizing skills come in handy to organize reporting, plan meetings and provide updates to project managers.

Your fabulous people skills allow you to actively communicate with various departments to keep everyone on board about any changes to the project plan.

This job might be for you if you have the following talents & spirit:

You're Customer Service Oriented: You have a knack for customer service and can handle questions and concerns in a professional manner. You listen and respond effectively to customer questions and resolves customer problems to the customer's satisfaction.

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You Have Communication Superpowers: You play well with others and have excellent oral and written communication skills. You demonstrate the ability to convey thoughts and express ideas effectively using speech in individual or group situations; attend to and fully comprehend what others are saying.
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You're Efficient & Resourceful: You're a skilled multi-tasker and can handle juggling various tasks with a smile on your face. You maximize your time by being highly efficient
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You're Cool Under Pressure: You're cool, calm and collected in pressured situations.
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You're Detail Oriented: You cross your T's and dot your I's by maintaining client records highly organized with flawless attention to detail. You're not one to cut corners. You pay attention to the details. As far as your concerned, anything worth doing, is worth doing right, every single time. You stay focused and nothing falls through the cracks on your watch.
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You're Motivated & Driven: You're motivated and driven. You take initiative. You identify opportunities and issues, and proactively acts and follows through on work activities to resolve them. You're going to take ownership of the time you spend with us and truly make a difference.

As a Project Administrator, a typical day might include the following:

Process all change management documentation in applicable systems, always ensuring accuracy.
Log, track and maintain data in the project management software
Prepare, issue and track all Purchase Orders related to construction and new club opening.
Maintain project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.

To land this role you need to have;

Postsecondary education, preferably in business administration, or in construction management. A diploma in Architectural technology or engineering technician would be considered an asset
Expereince with AutoCad and Bluebeam considered a strong asset
23 Years' Experience working in construction or related field
Strong communication skills, both written and verbal;
Strong attention to detail and exceptional organizational skills;
Strong time management and planning skills, with an emphasis on quality output;
Able to effectively communicate with all types of staff, including technical, professional, and upper management.
Strong knowledge of financial management, technology management, and internal controls.
Strong knowledge of Microsoft office, Microsoft Project, Smartsheet's and general computer skills are required
All team members must provide a recent Criminal Background Check prior to commencement of training and/or work.

Perks of this position include;
« A competitive salary

« Group Health Benefits

« Complimentary individual membership

« Team Member Perks

« Complete training and development package

« Working alongside great people in a culture that fosters empowerment

« Career-defining growth and development opportunities

In your cover letter, please include an explanation of why your experience is specifically relevant to this role at Altea Active.

We want to see your personal style - what makes you tick and why you think your next opportunity is with us.

Licenses & Certifications:
Required