Contracts & Billing Analyst - Global Travel - Dorval, Canada - Air Canada

Air Canada

Verified Company

Dorval, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Description

Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.
Air Canada, ranked among the top five most attractive companies to work for in Canada, is seeking a Strategic Contracts & Billing Analyst

Global Travel, based at our Montreal Headquarters. Strategic Procurement (SP) is comprised of several Category Management teams and a Centre of Excellence (COE) to support SP.

This position is responsible for hotel and ground transportation billing, which includes:

Reviewing invoices for accuracy, legitimacy, and compliance to contract terms, company policies;
Identifying discrepancies and working with vendors on resolutions;
Provide guidance/training to internal/external parties on contract adherence & invoice uploads;
Helping to identify cost savings post rates and contracts expiry;
Generating spend, contract expiry, and other reports for the team;
Maintaining and supporting the development of new IT tools to ensure data traceability.

Strong analytical and developmental aptitude, along with a passion for collaboration with hotel properties, hotel chains and ground service providers is needed for success in the role.

This opportunity also provides interaction with key internal stakeholders and suppliers across the globe.

The Contracts & Billing Analyst

Global Travel will ensure accurate and timely validation, approval, and reconciliation of invoices prepayment using software tools like SAP ARIBA, Salesforce, and a thirdparty platform to assist with auditing, reconciliation, and invoice creation. As such, attention to detail and the ability to work independently is a must.

Responsibilities:

Contract Management

Independently resolving complex disputes/issues in accordance with contractual agreements and escalating any unresolvable disputes/issues
Ensure all contracts are correctly stored in our database system and 3rd party platforms
Accurately entering rates into our reconciliation system to conduct a thorough audit of invoices
Validation of PCARD charges

**Spend Management

Create reports and analyses that provide insights into spending trends and opportunities
Define parameters for invoice validation against contract

Relationship Management

Providing advice and guidance to suppliers and internal stakeholders on training and support of existing and/or new Vendors with billing processes
Work with internal & external stakeholders to further improve reconciliation, processing, and analytics
Monthly validation of crew layovers and transportation to and from airports by working closely with the crew accommodations team and thirdparty suppliers
Schedule annual business reviews with Hotel Chains and 3rd party travel partners

Billing Process & Tools

Lead and advise on the approval & processing of monthly crew invoices
Identify and implement strategic improvements to billing processes, with a focus on increasing the use of automation
Oversee and ensure the ontime distribution of all authorized payment amounts to vendors
Adherence to billing process SOPs and holding expert knowledge in all Air Canada contractual elements and Air Canada's billing system
Actively participate in system updates and testing prior to new system releases
Work closely with the SP Managers, Crew accommodation team, third party IT provider to review and resolve new implementations or enhancements

Act as an ambassador for Strategic Procurement and Air Canada

Further develop SP's relationships with internal customers over the course of procurement events
Effectively communicate and promote the successes of SP
Actively engage in learning Air Canada's business processes
Continually seek areas for improvement

Qualifications

University degree in a relevant field of study (business administration, accounting, or a related field)
Strong finance, accounting and analytical background is essential
Ability to work independently and as part of a team
Strong knowledge of Excel and Microsoft Suites, knowledge of Salesforce an asset
Excellent communication (verbal and written), analytical, negotiation, and project management skills
Ability to influence without formal authority
Strong organizational skills and work ethic
Ability to multitask, work under pressure and accommodate changing priorities
High degree of professionalism and discretion is essential

Conditions of Employment:

Linguistic Requirements

Diversity and Inclusion

Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees' unique contributions to our company's success.