Scotiamcleod Assistant Branch Administrator - Toronto, Canada - Scotiabank

Scotiabank

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Requisition ID: 169420

As a cornerstone business within Scotia Wealth Management, ScotiaMcLeod has earned a reputation for integrity based on service excellence and trusted investment advice.

Our advisors and teams pride themselves on exploring innovative approaches to protecting and growing their clients' assets.

When you join ScotiaMcLeod, you'll be empowered to deliver Enriched Thinking, a unique approach that incorporates your client's thinking, as well as our thinking, to drive results.

You'll work with a team of specialists to deliver a client-centric approach to wealth management, enabling you to consider all the facets of your client's life, family and business.

With a focus on total wealth planning, and wealth specialists to help you deliver on this unique value proposition, you'll be enabling clients to see not just the big picture, but all the little ones too.

As the Assistant Branch Administrator, you will be responsible for supporting the Branch Management Team in ensuring a high level of success is achieved through effective operations and administrative efficiencies.

In this position, you will also be required to act as a back-up to the Branch Systems Administrator.

Is this role for you? In this role you will:

Assist in the management of branch support staff by:

Resolving escalated issues
Providing ongoing employee recognition
Acting as a resource to provide information, contacts and direction for questions and escalations

Assist the Branch Management Team by:

Completing all administrative duties, including filing, storage and report distribution
Processing all expenses and following up on outstanding issues
Building spreadsheets and maintaining databases as necessary
Running or assisting management with New Issues
Compiling documentation regarding compliance issues
Coordinating and tracking daily and monthly supervision requests as directed by Branch Manager
Maintaining compliance spreadsheets (Insider and Control Block, etc)
Completing and submitting the Monthly Error Report
Maintaining the Branch Research Distribution System
Assisting with the execution and implementation of procedures to ensure compliance with corporate policies and industry regulations
Administering the branch client account (house accounts)
Coordinating building facilities maintenance
Scheduling branch meetings, including external speakers
Assisting with interviews of support staff
Ensuring the quality and efficiency of branch operations
Onboarding of new experienced Advisors and their teams, by acting as a resource and liaison
Working to resolve any issues on systems that have been escalated by Branch Systems Administrator (BSA)

Ensure a high level of client service as required by:

Gathering research & product information from internal and external sources
Entering client trades as directed by client or Advisor
Remaining up to date with all the regulatory rules and trading activities as it relates to client accounts

Contribute to the effective functioning of the branch team by:

Building effective working relationships across the team and with various business line and corporate function contact
Maintaining a high level of customer service
Facilitating a culture of open and honest communication
Actively participating and contributing to touch bases and team meetings
Encouraging the generation of new ideas and approaches
Actively sharing knowledge and experience to enhance the development of all team members
Developing and executing a meaningful employee development plan

Do you have the skills required to succeed in the role? We'd love to work with you if you have:

Excellent written and verbal communication skills
Strong organizational skills
Ability to take initiative and work independently
Ability to meet deadlines
Ability to multi task
Knowledge of Microsoft systems:

Word, Excel and Powerpoint

Previous industry experience

Education/Accreditations:

Licensed as an Investment Representative
Canadian Securities Course (CSC)
Conduct and Practices Handbook (CPH)
Investment Representative Training (IRT)
Post secondary education

Ability to meet deadlines
Ability to multi task

Knowledge of Microsoft systems:
Word, Excel and Powerpoint
Previous industry experience

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas

Guided by our purpose:
"for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.