Faculty Secretary '8' in the Faculty of Law - Windsor, Canada - University of Windsor

Description

Faculty Secretary '8' in the Faculty of Law

Employment Group List: Unifor 2458 Full-TimePosting Type: InternalJob Posting Number: 2024-FT-21Closing Date: 29/04/ :00pm

PRIMARY RESPONSIBILITY:

The Faculty Secretary provides administrative assistance and support to Faculty members and law students.

SUMMARY OF DUTIES:

Provide daily student and faculty-facing assistance and redirect queries to appropriate department.

Organize and support the first-year Legal Research and Writing Program, Academic Success Program, and the Lerners Moot.

Prepare and proofread course outlines, exams, class handouts, course books, exams, reference letters, etc.

Maintain Learning Management System (LMS) i.e., Brightspace, uploading syllabi, handouts, and other documentation.

Maintain faculty websites as needed.

Prepare, edit and post electronic curriculum vitae for faculty and maintain faculty SSHRC portfolios.

Prepare Human Resources paperwork (i.e., internal salary contracts, hiring authorization forms) for research and/or tutorial assistant students, track hours and prepare/submit time sheets.

Prepare travel arrangements, process travel expense reports, and inform faculty on use of University of Windsor Travel Policy guidelines as required.

Prepare exams while ensuring accuracy and confidentiality and coordinate with the Academic Coordinator to expedite exams for Student Accessibility Services.

Release take-home exams on Brightspace at appropriate times, ensuring that accommodated releases are tracked, and Statements of Non-Disclosure forms are completed prior to releasing exams.

Calculate exam grades and averages based on raw grades, compile grades for anonymous faculty viewing and recommend adjustments if required.

Co-ordinate collection of assignments, prepare and issue accurate receipts, ensure security of assignments and student anonymity once received (locked area/vault).

Other duties as assigned.

ESSENTIAL QUALIFICATIONS:

The successful candidate will have:

Diploma in Office Administration or equivalent experience as it relates to the duties of the position

General knowledge of the academic and administrative structure and processes of the University and the Faculty of Law

High level of computer literacy, the ability to learn new software systems

Microsoft Suite (Intermediate Level mastery of Word and Excel), Learning Management System (Brightspace), Web maintenance software (Drupal), and room scheduling software

Basic knowledge of UWin Finance System or compatible system for processing expense claims

THE FOLLOWING TESTS WILL BE ADMINISTERED:

MS Word (Intermediate), MS Excel (Intermediate) and Typing (30 NWPM)

COMPETENCIES:

Ability to work in a detailed, timely, efficient, and confidential manner

Ability to work independently with minimal supervision as well as part of a team environment

Excellent written and verbal communication skills and excellent organizational and problem solving skills

Demonstrated commitment and success in working to create fair, inclusive, anti-racist environment and to supporting diverse constituencies and populations

Must be able to multi-task and prioritize tasks

Excellent human relation and customer service skills including the ability to work well with faculty and students

HOURS OF WORK:

Monday to Friday 8:30am – 4:30pm

Rate of Pay: As per Schedule 'A' - Unifor 2458 FT Collective Agreement If you require an accommodation for any part of the application and hiring process, please notify the Talent and Recruitment team by email at . Please refer to the for additional information on accommodations. Please note that the job postings are removed from this site by the end of business on the closing date listed on the posting. The University thanks all applicants for their interest, however, only those candidates considered for an interview will be contacted. Applications submitted through employment agencies will not be considered.