Project Controls Administrator - Burlington, Canada - QM Environmental

QM Environmental
QM Environmental
Verified Company
Burlington, Canada

2 weeks ago

Sophia Lee

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Sophia Lee

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Description

The Project Controls Administrator will provide support to the line of business in all aspects of divisional administration, project set-up, monitoring and support to Project Managers, and ensuring projects are set-up and managed in accordance with QM's financial guidelines and best practices.


This position reports directly to the Line of Business with a dotted line reporting to the Finance Manager for project finance related tasks.

Specific tasks may vary by LOB.


RESPONSIBILITIES

Administration

  • Document Control at all levels on the QM internal Drive
  • Travel Logistics for Project Requirements and division Senior Management travel
  • Develop Executive Reviews at prior to tender close
  • Administer Prequalification's and Request for Proposals for the Division
  • Running reports as requested
  • Photocopying, scanning, etc.
  • Aiding other team members as required
  • Other general administrative tasks as assigned

Project Management Set-Up, Monitoring and Support

  • Assist the Operations personnel with job set up, tracking, analysis, reporting and closing requirements
  • Ensure accurate and timely data collection as it relates to project budget and estimates
  • Manage multiple projects, priorities and financial obligations
  • Project reporting & Meeting Minutes
  • Set up and understand client billing requirement
  • Prepare and maintain cost tracking and cost analysis data
  • Assist with monthly accruals / forecasting and profit analysis
  • Manage project holdbacks as per client contract
  • Attend project management meetings
  • Assist with the development of operating procedures, forms and systems
  • Implementation of policies and procedures

Accounting Related Responsibilities

  • Monitor and maintain Demolition projects
  • Timely receiving of field reported data into Odoo
  • Issue purchase orders for assigned jobs
  • Coordinate resolution of 3way match discrepancies (vendor invoice receipts purchase order) for assigned jobs
  • Confirm all job costs accounted for by reviewing reports, estimate and backup
  • Provide analysis and backup for job costs and revenues
  • Process, post and deliver accounts receivable invoices
  • Assist with collections of Accounts Receivable

Health and Safety

  • Understand and follow Corporate Health and Safety Program, Policy and Procedures
  • Ensures health and safety is considered in the performance of all activities

Other responsibilities as assigned


QUALIFICATIONS

Education

  • Graduate from both a secondary and a postsecondary institution
  • Graduate from a university or college program related to business administration / accounting or an equivalent combination of training, education and experience

Knowledge

  • Construction industry exposure / experience and project management appropriate to the Line of Business
  • Excellent analytical ability
  • Understanding of project management concepts

Experience

  • A minimum of 2 years' experience in an administrative role
  • General office administration experience
  • 12 years of data entry experience
  • Minimum 1 year construction industry exposure / experience or project management
  • Minimum 2 years in project accounting, accounts receivable and accounts payable


  • Computer skills

  • Microsoft Office Environment with emphasis on Microsoft Dynamics, Excel, Power Point, Outlook and Word
  • Working knowledge or relative experience with accounting software

Skills

  • Strong data entry
  • Strong attention to accuracy and detail
  • Excellent verbal & written communication skills
  • Ability to multitask and to be flexible for changing priorities
  • Good interpersonal skills, with the ability to work independently and within a team
  • Excellent time management skills & organizational skills
  • Takes initiative and has good work ethic
  • Maintain effectiveness to changing priorities
  • Excellent written and verbal communication skills
  • Strive for efficiency without sacrificing quality
  • Effective problemsolving skills; ability to make decisions
  • Ability to manage all personality types
  • Ability to work with individuals at all levels

WORK ENVIRONMENT
Work is primarily in an office environment, including work-from-home as applicable. Occasional travel to work sites and other office locations is required.


Our Commitment to Diversity & Inclusion

Job Title:
Project Controls Administrator
Job Type:Full Time
Job Location:Burlington
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