Project Manager - Waterloo, Canada - University of Waterloo

University of Waterloo

Verified Company

Waterloo, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Overview:

Term: 2 years

This position is responsible for coordinating the development and implementation of projects that advance safeguarding research within the context of the research security portfolio.

The position will support the research security office and other relevant departments in the implementation of safeguarding science initiatives associated with the Research Security Working Group plan, to include support for its policies, guidelines, analytic projects, websites and training modules.

The Project Manager provides strategic administrative support and advice to the Director of Research Security, and reports directly to the Senior Manager in the Project Management Office.

Responsibilities:

Project Management

In Alignment with the OVPRI Project Management Office:

Develops project scopes and objectives, involving all relevant partners and ensuring technical feasibility
Develops detailed project plans to monitor and track progress
Manages project budgets and resource allocation
Monitors and reports on project progress and adjusts plans as necessary
Collaborates with crossfunctional teams to ensure project deliverables meet business requirements
Manages project risks and conflicts and develops contingency plans
Ensures project deliverables are of high quality and meet customer expectations
Communicates project status to partners and senior management
Facilitates project meetings and leads decisionmaking processes
Continuously improves project management processes and methodologies

Project Management Office Development

Research and recommend best practices for a departmentlevel PMO
Engages with the research community to deliver a project management resource hub, including training resources, tools, and templates for researchers
Contributes to a PMO roadmap, including the evolution of capabilities and service offerings
Supports clear, documented, and agreed project management techniques to the OVPRI portfolio
Supports and implements a method to determine and track resource allocation across the portfolio
Supports and maintains a method to prioritize projects in response to changing organizational needs and changes to resourcing
Collaborates on methodologies with similar groups at the university, for example IST's PMO, and HR's Continual Improvement team

Project and Portfolio Reporting

Reports on the department's project, program, and continual process improvement initiatives
Works with partners throughout the university to gather information on the status of projects, portfolios, and programs
Communicates reports through a variety of means including 1:1 meetings with stakeholders, team meetings, presentations, participation in executivelevel meetings, and the creation of websites and reports

Continual Process Improvement

Plays a prominent role in the improvement of processes by researching issues, unexpected results or process flaws and recommend solutions or alternate methods to meet process and workflow requirements
Participates in and ongoing process to define, measure, analyze, improve, and control departmental processes.
Ensure processes are collected, documented, agreed, and shared with relevant stakeholders
Follow and contribute to a methodology including document templates, facilitation approaches, and training for both team members and departmental staff

Team Collaboration and Mentorship

Enables and supports the team with complex initiatives
Participates to appropriate coaching, training, and professional development initiatives
Participates in the execution of strategies for promoting team development, cohesiveness, motivation, and commitment to the delivery of outstanding customerfocused service and continuous quality improvement
Provides input in the prioritization of projects and activities, allocating work, and planning resource allocation.
Other general and specific duties as required

Qualifications:

University degree or equivalent postsecondary education in Business Administration, Management Engineering, Information Technology, or a related field
Project Management Professional (PMP), Prince2, or Agile Certified Practitioner (PMI-ACP) certification highly preferred and completion of at least one is required to move to higher level
Process improvement training including LEAN, Six-Sigma, or equivalent would be advantageous
5 years of progressive experience participating in and leading projects preferably in higher education or a researchdriven environment
Demonstrates strong analysis, problem solving, and conflict resolution skills towards diverse issues and risks
Technical expertise in project, program portfolio and process management
Ability to work independently and as a member of a team
Exceptional oral and written communication skills
Excellent interpersonal skills with the ability to build effective relationships and partnerships across all organization