Receptionist - Vaughan, Canada - The Forest Group

The Forest Group

Verified Company

Vaughan, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Receptionist and Project Clerk

Awarded one of Canada's Best Managed companies,
The Forest Group of Companies is a vertically integrated diversified group of companies offering exterior construction material supply and services within the Greater Toronto Area.

Focused on asphalt paving, concrete, municipal site services, landscape construction and other exterior construction, Forest has provided quality solutions for over 20 years.

We are currently looking for a full time
Receptionist and Project Clerk to join our growing team

Reporting to the Manager of Estimating, the Receptionist and Project Clerk responsibilities may include, but are not limited to:

Receptionist

Answer incoming phone calls and redirect them when necessary
Greet guests as they enter and direct them accordingly
Keep office environment clean
Load and unload the dishwasher when required
Ensure office, bathroom and kitchen are continuously supplied
Schedule team meetings and order/pick up food for lunch meetings
Support Managers with administrative needs
Other duties as required

Project Clerk

Match customer invoices with the correct Forest job number to track job costs accordingly
Review Daily Construction Schedule to ensure correct job number is allocated to each invoice
Use our vehicle tracking GPS system to determine where materials were delivered to ensure correct job number is applied
Communicate with Foreman and Project Managers to ensure material was used on site
Review truck broker timesheets and allocate correct Forest job number for each timesheet and match with GPS system
Communicate with truck brokers to confirm they are invoicing correctly and completing timesheets correctly
Monitor specific vendor accounts to ensure payments are processed promptly.
Other duties as required
Excellent verbal and written communication skills
Excellent attention to detail with a high degree of accuracy
The flexibility to adapt and change to a fastpaced environment
The ability to work both independently and as part of a team
Very strong computer skills and experience with Excel, Microsoft Office and Outlook
A driver's license and access to a reliable vehicle (preferred)

_Why join The Forest Group?_

We offer a competitive salary with the potential for a performancebased bonus.
We provide a competitive benefits package including but not limited to; medical, dental, vision, and additional benefits (i.e massage, physiotherapy, etc.).
We offer a registered retirement savings plan (RRSP) with employer matching.
Opportunity for significant career development due to continual growth.
A strong company culture and work life balance.

The Forest Group is an equal opportunity employer.

We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.