Youth Experience Coordinator - Vancouver - Circuit Stream Inc.

Description

Circuit Stream is a leader in future technology skills training and learning content. We offer world‑class educational services for teen and adult learners with a focus on the skills needed to leverage immersive and emerging technology.

The Youth Experience Coordinator plays a crucial role in overseeing and managing the daily operations of the Circuit Stream summer camps, ensuring that both students and staff have a smooth, safe, and educationally enriching experience. This position involves a variety of tasks, from administrative support to direct interaction with students, parents, and program partners. This is a temporary full‑time role for 8 weeks from June 22 to August 14, 2026 (with 1 week off from June 29 – July 3). A Coordinator will be hired for our summer programs at UBC Vancouver Campus. The typical schedule is 8am to 4:30pm, Monday to Friday.

Candidates selected for interviews will be contacted starting in February 2026.

Responsibilities

Camp Operations Oversight:

• Oversee the day‑to‑day operation of the camp, ensuring everything runs smoothly and efficiently.
• Ensure that daily logistics, including the setup and breakdown of the camp, are completed on time and effectively.
• Assist with administrative tasks such as setting up the camp daily, completing camp reports, and following up on absent campers.
• Ensure all students have submitted the necessary waivers and documentation before attending camp.
• Monitor safety protocols during all camp activities to ensure the well‑being of all students, and respond to any safety‑related incidents promptly.
• Ensure all health and emergency protocols are followed, including maintaining proper documentation for any medical needs or allergies.
• Ensure all staff are familiar with the camp's procedures, expectations, and safety guidelines.

Team Lead Responsibilities:

• Act as the team lead for your assigned campus, ensuring that all tasks are completed efficiently and that the team is working cohesively.
• Coordinate the efforts of all camp staff including Instructors and Teaching Assistants (TA) and assist with any logistical challenges that may arise.

Instructor and Teaching Assistant (TA) Support:

• Partner closely with instructors and teaching assistants to support instructional quality, classroom engagement, and consistent delivery of the curriculum.
• Troubleshoot any issues that arise with instructors, TAs, or students to maintain a positive learning environment.
• Serve as the first point of support for instructional delivery concerns and observing sessions to identify opportunities for improved student engagement.
• Reinforce instructional expectations, classroom standards, and learner‑first practices.

Student Experience Monitoring:

• Provide daily updates to the Student Experience Specialist regarding student satisfaction, areas of concern, and any feedback that may need attention.
• Address any issues promptly and work to resolve them to ensure a positive camp experience for all students.
• Conduct daily classroom observations for the Education department by monitoring engagement, clarity of instruction, and student participation.
• Capture learning‑related feedback from students and instructors.
• Document feedback on curriculum content, activities, pacing, and learner comprehension to support continuous improvement of the program.
• Record observations in a standard format provided by the Education team.
• Attend all weekly virtual campus check‑in meetings.

Parental Engagement:

• Engage with parents to provide updates, answer questions, and address any concerns regarding their child's experience at the camp.
• Maintain clear communication with parents throughout the duration of the camp.

Coordinator of Extracurricular Activities:

• Coordinate and manage extracurricular activities and special events, ensuring they align with the camp schedule.
• Ensure that guest speakers, panelists, and tour guides are well‑informed of their schedule and responsibilities. Handle any delay or logistical issues that arise.
• Supervise student participation during these activities, ensuring students are engaged and safe.

Additional Responsibilities:

• Carry out reasonable duties as requested by members of the Management Team to support the smooth operation of the camp.
• Coordinating graduation, including distributing certificates, highlighting student achievements, and celebrating accomplishments.

Requirements

• 1‑2 years' experience coordinating summer camp programming and/or youth after‑school programs (ideally in a STEM environment).
• Must be working towards a post‑secondary diploma or degree in a relevant field, including but not limited to education, communication, business, computer science in 3rd or 4th year and returning to studies in Fall (requirement of grant application).
• Previous experience in event coordination, including planning, execution, and real‑time problem solving for camps, school workshops or community events.
• Demonstrates interest in education, teaching, or youth development.
• Comfort with learning and using educational systems and software (e.g. Canvas LMS, Google Docs/Sheets/Slides, Discord, Hubspot, Slack).
• Excellent professional communication skills, both written and verbal.
• Ability to prioritize tasks under pressure with excellent time management.
• Ability to work collaboratively in virtual and in‑person teams through various communication channels (Slack, Email, Discord, phone, in‑person, etc.).
• Personally accountable, ability to work independently and with limited direct supervision.
• Valid First‑Aid and CPR required (or willing to get this at your own expense before June 2026).
• Current and clear police information check with vulnerable sector will be required.
• Available for full‑time hours Monday to Friday at the end June, all of July and most of August.
• Willing to participate in Work Integrated Learning grant application program.

Our Values (Part of everything we do)

• Curiosity: We believe in asking questions, listening to new ideas, and gathering feedback from our teammates and community, as their voices form the foundation of our work.
• Courage: To achieve great things requires accepting the risk of getting things wrong. We embrace this attitude and believe it's a mindset necessary to succeed and innovate.
• Ownership: We believe that how you do anything is how you do everything. We hold ourselves accountable to the highest standards and ensure our team and community can rely on us to deliver our absolute best at all times.
• Bias for Action: We move quickly and take action. We put our work out there early and often, knowing that we will iterate and improve over time. We value speed and keeping pace with innovation.
• Objective: When making decisions, we lead with data before opinions. Data creates transparency and alignment towards work with the largest impact.
• Open: We believe that fostering an open mindset where new ideas and perspectives from all backgrounds can be shared and exchanged is vital to realizing the enormous potential of ourselves and our collective ambition.
• Learner First: We stay grounded to the student's needs. When faced with a challenge, we start with the student and work backwards.

What's In It For You

• Integral member of a fast‑growing company
• Exciting and dynamic summer work experience running STEM camps for kids/teens
• Training and support from our team who has been running these programs for several years
• Community of instructors and educators to connect with and learn from
• Competitive wages: $22/hour wages plus 6% vacation pay

Join us in shaping the future of STEM education What makes us different makes us stronger. We want our company to be a great place to work for everyone; where people feel safe, included, inspired, trusted, and supported so they can be, and bring, their best. We're committed to creating a respectful and inclusive workplace where unique perspectives, experiences, backgrounds, cultures, and attributes are valued and utilized to help achieve better results. As an organization with operations across different geographies, we celebrate the fact that our workforce is made up of people with diverse demographics. We are committed to ensuring our workplace is fair, equitable and free of discrimination and harassment.

By submitting your application, you are giving your consent for us to contact you by phone, text, or email.