Junior Document Controller - Calgary, Canada - Tri Innovations Consulting Ltd.

Tri Innovations Consulting Ltd.

Verified Company

Calgary, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We are a growing company with a dedicated, agile and efficient team that has been offering a full spectrum of engineering, procurement and construction management solutions since 2004.

The team is a Headquartered in Calgary, Alberta, and they have provided exceptional engineering services to companies located worldwide.

Our team is looking for a Document Controller / Administrative Assistant who is comfortable working in a dynamic and fast paced environment.

The company culture revolves around working as a team to provide quality work for all clients, on budget and on schedule.

You will work alongside a talented team of experienced professionals.

As a Document Controller, you will be responsible for ensuring that all documents follow internal and external Document Control Procedures throughout the duration of multiple projects under execution concurrently.

To achieve this, you must stay connected with the project execution team(s) to ensure you understand which documents must be sent to which clients by which dates, while meeting Tri Innovations document quality standards.

You must manage the document register and provide document numbering and control to the project execution team(s) and ensure all document control processes and procedures are being followed by all individuals.

As an Administrative Assistant, you will assist in both Human Resources and general office duties.

Responsibilities

Capture project document deliverables in accordance with approved processes and procedures, including client specifications and requirements, for consumption by the project execution team
Provide routine quality checks on all outgoing documentation in accordance with established procedures
Expedite the review and approval of engineering deliverables and vendor documentation
Create and send transmittals for issuing drawings and documents
Review RFQ / RFP packages and issue to Supply Chain Management
Receive, process and distribute Vendor documentation in accordance with the VDR (Vendor Documentation Requirements)
Create and update Vendor document tracking logs in accordance with the VDR
Respond to internal and external drawing and document requests
Ensure effective and timely turnover as well as archiving of project records

Qualifications

Minimum 3+ years of document control experience
High school diploma as a minimum. Post secondary education considered an asset
Flexibility, adaptability and ability to work within a changing environment
Ability to work across a variety of projects with diverse scopes
Keen attention to detail with a high standard of organization skills
Proven ability to work with multiple deadlines and multiple priorities, and a strong ability to proactively prioritize projects / tasks
Good knowledge of Office and Mac based products
Good interpersonal skills (office is very team based, so collaboration is key)

If you are looking for a challenge being part of a group that is trying to get a name and a foothold in a few industries, this is the place for you.

If you see yourself on a team that upholds quality work and builds connections with fellow staff, contractors, and clients, don't let a perfect opportunity pass you by.

All applicants must be legally entitled to work in Canada, be a resident, and residing in Canada to be considered for the position.

We are committed to employment equality.

Benefits: