Safe Communities Administrative Assistant - Sioux Lookout, Canada - Sioux Lookout First Nations Health Authority

Sioux Lookout First Nations Health Authority

Verified Company

Sioux Lookout, Canada

2 weeks ago

Posted by:

Sophia Lee

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Description

Safe Communities Administrative Assistant (Ref # :
The Approaches to Community Wellbeing is a regional resource to 31 First Nations Communities. The Approaches to Community Wellbeing provides expertise, support, services, and programming in public health to the region. The program also supports communities in the development, implementation, and monitoring of their own Approaches to Community Wellbeing. The Safe Communities section of the model includes Environmental Concerns, Preventing Infectious Diseases, and Emergency Preparedness.

The Safe Communities Administrative Assistant provides document processing, records and file maintenance, and secretarial services to the Safe Communities Manager and team.

The Safe Communities Administrative Assistant is directly accountable to the Safe Communities Manager. Persons of First Nations ancestry will be given preference (s.16 (1)CHRA)

The salary for this position is $47,239 to a maximum of $57,512/annum.

Who can apply:

Persons of First Nations ancestry will be given preference (s.16 (1)CHRA)

MINIMUM QUALIFICATIONS:

Completion of at least one year postsecondary education in Secretarial Arts
Work experience and/or education in a health related area is considered an asset
Previous office administration experience is considered an asset
Must be able to communicate via telephone and in person in both English and Oji-Cree
Must have good written and verbal communication skills in order to complete correspondence and respond to requests for information
Must be selfmotivated and able to work independently
Experience and training in cultural competency with First Nations
Demonstrates professionalism, accountability and maintaining confidentiality
Ability to multitask, meet deadlines and adapt in a fastpaced environment
Task centred, maintain a high level of efficiency and strong attention to detail
Knowledge and sensitive of First Nations population

RESPONSIBILITIES AND DUTIES:

Plans and coordinates the activities of Regional Wellness Response to increase the time available to the Regional Wellness Response Program Manager and other members of the Preventing Infectious Diseases team for the management and delivery of the program/services.
Coordinates the collection and preparation of material for programming
Typed documents include: letters, memorandums, work plans, reports, administrative circulars, internal instructions and confidential correspondence
Make meeting arrangements, prepare agendas and prepares minutes of meetings.
Proofreads and modifies grammar, spelling and punctuation of all documents before submitting for signatures or mailing
Receives, assesses for information from other departments and staff, made by telephone or in person, and/or refers to the most appropriate person
Answers requests for information, made by telephone or in person, from the general public and other community agencies. Conveys messages to other departments, Regional Wellness Response team members, and outside agencies
Provides receptionist duties for the Regional Wellness Response Program Manager and Regional Wellness Response team members. Duties include but not limited to screening of telephone calls, taking and conveying messages, scheduling meetings, maintaining scheduling, and providing general information as required
Assembles material for education and/or administrative purposes and distributes as required
Orders and maintains an office supplies inventory for the Regional Wellness Response team.
Maintains the office filing system for Regional Wellness Response
Monitors the unit's schedule to be able to respond to inquiries about staff members' availability.
Provides specific unit orientation to new staff members
Designs and produces forms and/or graphs for specific use in relation to the administrative of the project
Inputs data related to Regional Wellness Response services and compiles reports as required by the Regional Wellness Response Program Manager and/or other team staff
Maintain accountability by working within the program guidelines, by providing regular reports to the Regional Wellness Response Program Manager and other team members as appropriate
Demonstrate professionalism and accountability by maintaining client and community confidentiality and completing the required documentation
Outreach to all communities in the designated catchment area; engage and explain service options and the referral process
Coordinate all requests for service, review with Regional Wellness Response team members, and arrange initial teleconference with community project stakeholders prior to delivery of service
Coordinates travel for Regional Wellness Response team members
Cooperates and establishes working relationships with other units of the Approaches to Community Wellbeing.
Other related duties as directed by the Regional Wellness Response Program Manager
Provide assistan