- Supports the Gala committee in many aspects of the administrative functions of the gala including data entry, auction item receiving and processing, tracking gift certificates and raffle tickets, report generation, website support, and post event support auditing and reconciliation. Supports regular meetings with Gala committee by reserving spaces, tracking attendance, sending reminders and debriefs, generate agendas, prepare, print and distribute requested collateral.
- Data management: in collaboration with the office of development, provides support in tracking sponsorships, guest information, payment information, entrée choices, bidder numbers and payments, reconcile and update lists to support the Gala committee's needs.
- Accounting: in partnership with the office of development, processes and reconciles all transactions through the Greater Giving platform, tracks unique payment preferences, supports ticket sales and tracks board member donations.
- Coordinate with vendors: communicates timeline, sign contracts, processes payments. Liaises with the photographer, funds a need videographer, auctioneer, Emcee, Auction Scribe, Auction Liaison, Audio and Visual, and computer hardware.
- Day of the event: acts as main point of contact in partnership with Gala Volunteer Coordinator. Communicates with guests about auction items and catalog. Generates silent and live auction poster boards. Coordinates Food and Beverage, program cues, troubleshooting at registration/data entry.
- Provides post event support including thank you's to guests, reconciling the revenue and budget, processing thank you letters, receipts and gift certificates for both cash and in‑kind gifts. Orders, coordinates and distributes supplies.
- Performs other duties as assigned.
- Experience
- Minimum of 3 years Required: experience of auction, event, and/or administrative support
- Preferred: Greater Giving experience
- Microsoft Office applications (excel, word, outlook, powerpoint, teams) (Required)
- Demonstrated capacity for all tasks in job description above (Required)
- Proven record of self‑motivation, problem solving, and executing tasks in a timely manner (Required)
- Demonstrated strong written and oral communication skills. (Required)
- Interpersonal skills to work effectively with hospital staff, physicians and other medical professionals, donors, volunteers, vendors, and the public. (Required)
- Graphic design – Canva, PDF Kofax, Publisher (Preferred)
- Social media platforms (youtube, facebook, Instagram) (Preferred)
- Lifting
- Consistently operates computer and other office equipment.
- Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
- Sedentary work.
- Predominantly operates in an office environment.
- Some time spent on site in medical/hospital setting.
- Ability to communicate and exchange accurate information.
- The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
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Foundation Gala - Vancouver - PeaceHealth
Description
Description
PeaceHealth is seeking a Foundation Gala & Auction Assistant for a Per Diem/Relief, 0.00 FTE, Day position. The salary range for this job opening at PeaceHealth is $26.11 – $39.17. The hiring rate is dependent upon several factors, including but not limited to education, training, work experience, terms of any applicable collective bargaining agreement, seniority, etc.
Job Summary
Provides essential administrative support for the annual Whatcom Hospice Foundation Auction & Gala. This role is crucial in supporting the committee's vision to plan and execute a meaningful, enjoyable, and highest ROI fundraising event. This position works collaboratively with the volunteer committee, cochairs, WHF Executive Director and Office of Development. The tasks vary in format, complexity, and volume throughout the year.
Essential Functions
Qualifications
Skills
Working Conditions
Environmental Conditions
Mental/Visual
PeaceHealth is committed to the overall wellbeing of our caregivers. The benefits included in positions less than 0.5 FTE are 403b retirement plan for caregiver contributions; wellness benefits, discount program, and expanded EAP and mental health program.
PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility.
For full consideration of your skills and abilities, please attach a current resume with your application. EEO – affirmative action employer/vets/disabled in accordance with applicable local, state or federal laws.
REQNUMBER: 125746
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2026 Bridge to S.U.C.C.E.S.S. Gala
Only for registered members Vancouver, British Columbia
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2026 Bridge to S.U.C.C.E.S.S. Gala
Only for registered members Vancouver
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Director of Fundraising
Only for registered members Vancouver, British Columbia
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Program Manager
Only for registered members Vancouver, British Columbia
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Program Manager
Only for registered members Vancouver, British Columbia
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Event Assistant
Only for registered members Vancouver, British Columbia
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Event Assistant
Only for registered members Vancouver, BC
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Events Coordinator
Only for registered members Vancouver, BC
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Director of Fundraising
Only for registered members Vancouver
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Event Assistant
Only for registered members Vancouver
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Program Manager
Only for registered members Vancouver
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Program Manager
Only for registered members Vancouver
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Events Coordinator
Only for registered members Vancouver
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Event Assistant
Only for registered members Vancouver, BC VT R
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VIFF Director of Philanthropy
Only for registered members Vancouver, BC VB M
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Senior Director, Animal Protection Services
Only for registered members Vancouver, BC VT R
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Church Engagement Summer Intern
Only for registered members Langley
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Program Manager
Only for registered members Greater Vancouver A, BC
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Church Engagement Summer Intern
Only for registered members Langley, British Columbia