Administrative Assistant - Mirabel, Canada - PREMIUM OUTLETS MONTREAL

PREMIUM OUTLETS MONTREAL

Verified Company

Mirabel, Canada

2 hours ago

Posted by:

Sophia Lee

beBee Recruiter

Description

PRIMARY PURPOSE:

This position serves as the support to the mall management staff by providing office needs as determined and assigned by the General Manager

PRINCIPAL RESPONSIBILITIES:

Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, purchasing, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO, promotional and media funds
Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms if applicableSupport marketing events, promotions, sponsorships, collateral management, proof of performance
Assist with administration of marketing events, promotions, sponsorships, collateral management, and proof of performance
Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in Salesforce. Assist with obtaining and processing monthly rent, tenant sales, and overage rent
Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, intake and prepare responses to customer concerns, maintain vehicle titles and auto insurance current, draft documents and reports for mall management, provide information regarding Company Policies and Procedures and Human Resources administration as needed
Provide general administrative support and assist with projects as directed by mall management

MINIMUM QUALIFICATIONS:

High school diploma or equivalent. Some college or professional school preferred
24 years administrative office experience in a fast paced environment
Knowledge of administrative and clerical procedures, customer service principles and practices
Aptitude for understanding financial reports and extracting information
Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, and Web based input software
Effective verbal and written communication
Strong organizational and interpersonal skills with attention to detail
Bilingual in French and English

Type d'emploi :
Temps Plein, Temporaire
La durée du contrat : 12 mois

Avantages: