Events Coordinator - Canada - McGill University

McGill University

Verified Company

Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Veuillez référer au guide

pour obtenir des instructions sur la façon de postuler.

Si vous êtes un employé actif de McGill (c.à-d. actuellement dans un contrat ou un poste actif à l'Université McGill), ne postulez pas via ce site de carrière.

Connectez-vous à votre compte McGill Workday et postulez à cette affichage en utilisant le rapport Find Jobs (tapez Find Jobs dans la barre de recherche).

Hiring Unit:
Desautels Faculty of Management

Position Summary:
- _Coordination of logistics for events (Career Fair, Meet McGill Toronto, Summer Social, Mentorship events, etc.) Organizes lunches, internal events and student-centered activities as needed. Assists in creating and updating event timelines to track all details for events ensuring deliverables are completed in a timely manner._
- _Liaises with relevant stakeholders to determine requirements and discuss arrangements. Coordinates all arrangements such as locations, setups, cleanliness, post-event cleanup and room resets, audio-visual materials, seating, food and bar service, including alcohol permits, and equipment rentals. Prepares items such as name tags, lists of attendees and agendas. Completes all room booking requests for event and meeting spaces based on Career Services priorities._
- _Liaises with the Marketing Faculty team to ensure branding, documentation and visual components are aligned with the Faculty requirements; as well as for preparation and distribution of promotional merchandise._
- _Tracks attendance and maintains records of events including number of attendees, quantity of food and alcohol ordered versus quantities consumed. Verifies, arranges, reviews data and presents to supervisor and clients._
- _Makes travel and hotel arrangements as needed. Prepares travel expense reports for reimbursement of participants. Monitors budgets and reports on expenses. Takes measures to cut costs for events using cost-effective suppliers._
- _Attends assigned events to monitor arrangements and ensures smooth execution of planned activities. Liaises with facilities personnel and suppliers of contracted services. Solves problems that arise during events. Liaises with appropriate units regarding security services and safety regulations._
- _Maintains an inventory of materials and supplies appropriate to the activities and events. Places orders to replenish stock._
- _Reports to immediate supervisor as requested with regards to financial elements, profitability, sustainability, and success of events, making suggestions for future activities._

Other Qualifying Skills and/or Abilities:
High School Diploma, 2 Years Related Experience