Clerical (Mpt Program) Assistant - Saskatoon, Canada - University of Saskatchewan

University of Saskatchewan

Verified Company

Saskatoon, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Clerical (MPT Program) Assistant:

Primary Purpose:

This position provides day-to-day support for the General Office and provides administrative support for faculty and instructors, the Clinical Education Program, and other committees; and assists the Academic Program Assistant with clerical duties.

Nature of Work:
This position reports directly to the MPT Program Co-ordinator of the School of Rehabilitation Science.

It is of moderate complexity, works independently but receives general supervision and is responsible for a range of clerical tasks.

Typical Duties or Accountabilities:

Administrative

Maintain daytoday operations (room bookings, keeping record of signed out equipment, keys fobs, A/V equipment, monitors and orders stationery supplies, attends to photocopy machine and PT equipment maintenance, receives, sorts and prepares mail, files student records electronically)
Oversee office reception for the General Office, including answering the phone, taking messages, redirecting calls, receiving courier packages, deliveries etc.
Responsible for maintaining internal faculty/staff lists
Create Exam Schedules and submit room requests to CLRC for the exams
Monitor and maintain access to JADE
Prepare and oversee various surveys in Survey Monkey
Assist with the admissions process (preparing for interviews and assisting with the Interview Weekend)
Provide clerical support to course instructors and faculty members (photocopying (exams), scanning materials)
Responsible for online submissions of textbooks for each course
Responsible for the yearly online registrations documents
Assist with Orientation Day
Coordinate and guide the students to RUH Security for ID photographs
Responsible for equipment bookings and other IT requests and issues
Responsible for deliveries/pickups on campus, i.e. exams, other pickups as needed
Working closely with the MPT Student Advisor, assist with tasks such as scheduling of AES exams conducted on site or other student event scheduling
Provide administrative support for Access and Equity Services Meetings, Awards committee, nistotamawin committee, clinical education unit, EDI working group, student rep meetings, committee chair meetings or other committees as assigned by the Program Coordinator
Organize Admin Meetings, Team Building Meetings and various meetings for faculty.
Coordinate catering as needed.
Assist Program Coordinator with ordering and recordkeeping of equipment
Responsible for recording and arranging disposal of surplus assets and confidential information
Assist with special projects as needed

Clinical Education Support

Responsible for booking meeting rooms, webex and ordering refreshments
Preparation of manuals for Clinical Education Workshops
Track and record student compliance with Clinical Education requirements (e.g. CRC, CPR, Immunizations, HSP net consent, WCB consent, etc.)
Provide administrative assistance to the Clinical Education Unit as required (phone calls, formatting documents, photocopying, filing, mailouts etc.)
Collecting data, posting information on website

Awards Committee

Provide support for the Awards Committee, record minutes
Ensure appropriate processes are followed and documentation completed for award nominations
Ensure there are adequate resources for the awards by keeping track of awards funds and bringing to the attention of the Awards Chair of any variance in funds
Responsible for booking the University Club for the Fall Awards Reception and liaise with the University Club Manager regarding room layout and catering
Recruit/arrange/liaise with presenters regarding award winners and to present awards during the awards reception and the graduation banquet
Organize the updating of cumulative award plaques through North Star Trophies
Arrange payout of awards liaise with Grad Studies Awards Director and Student Accounts
Coordinate and administer correspondence to donors and award recipients

Education:
Grade 12 Diploma and an Administrative Diploma from a recognized institution (preferred).

Experience:
Minimum of two years of experience in a clerical position, preferably in a university setting.

Skills:

Ability to work in a busy office environment
Ability to work independently and as part of a team
Excellent interpersonal, communication and team skills (able to interact appropriately with the faculty, staff, students, and the public)
Ability to manage multiple tasks and work to deadlines
Selfmotivated but able to work under direction
Effective organizational and time management skills
Demonstrated intermediate level skills with word processing (typing, formatting, inserting graphics)
Demonstrated basic competence with Microsoft Excel (accurate data entry, formatting of columns and rows, worksheets)

Department:
School of Rehabilitation Science

Status:
Term 18 month with the possibility of extensi