Supervisor - Diagnostic Support Services - Selkirk, Canada - Shared Health

Shared Health

Verified Company

Selkirk, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Requisition ID: 334720

Position Number:

Posting End Date:
April 21, 2023

City:
Selkirk

Site:
Shared Health

Work Location:
Winnipeg Shared Health

Department / Unit:
Selkirk DI Support

Job Stream:
Non-Clinical

Union:
SH Exempt-OT

Anticipated Start Date: 05/15/2023

FTE: 1.00

Anticipated Shift:
Days

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview:

The diagnostic support supervisor will be responsible for the ongoing operation of the diagnostic services support for the diagnostic services departments of Shared Health.

This position will be responsible for the day to day oversite and supervision of the support services/staff support employees including scheduling, conducting performance evaluations, assisting with discipline, and overseeing the recruitment of new support services staff where required.

In addition, this role will be responsible for the on-going training of the support services staff on all electronic diagnostic systems.

The diagnostic support supervisor proactively provides senior leadership administration support to the Diagnostic Services Director by producing timely correspondence, coordinating meetings and schedules.

This position will organize meeting material and prepare agendas/minutes and follow up on action items.

Experience:

5 years of progressive supervisory to mid management experience in a large enterprise, preferably in a healthcare setting including:
5 years of experience in a senior administrative position interacting with diverse internal and external stakeholders
5 years of experience maintaining calendars, coordinating meetings including preparing agendas and minutes, producing and maintaining information, confidential records and documents using current office productivity tools (such as MS Office and Teams)
3 years of experience working with an enterprise resource planning or human resources information system (such as SAP, ESP or QHR) for timekeeping and processing administrative documentation
3 years supporting a unionized employee group and working within a collective bargaining agreement

Education (Degree/Diploma/Certificate):

Postsecondary diploma and/or certificate in a relevant discipline such as business administration, administrative/support services support, medical office administration, human resources from an accredited educational institution

An equivalent combination of education and experience may be considered.

Certification/Licensure/Registration:

Active member in good standing of an associated regulatory body as appropriate

Qualifications and Skills:

Demonstrated staff to midlevel leadership capabilities. The provincial health system in Manitoba has adopted the LEADS in a Caring Environment framework
Formal training in Medical Terminology is considered an asset
Demonstrated organizational skills
Ability to communicate effectively both orally and in writing
Ability to establish and maintain positive working relationships
Ability to prioritize a large workload and independently complete a variety of administrative duties

Physical Requirements:

Must be able to work safely in a typical computerized office environment with frequent meetings, and to lift and carry items of up to approximately 10 kg
Interruptions to respond to questions from executives, and partner organizations are common; dedicated and focused time for planning and concentration can be scheduled
Must have a valid Manitoba driver's license and use of a personal motor vehicle for regular travel within the province

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.