Onsis Coordinator - London, Canada - Thames Valley District School Board

Thames Valley District School Board

Verified Company

London, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Reporting to the Supervisor of Application Services, the OnSIS Coordinator supervises the OnSIS Support Analyst team and an Elementary Assistant and is responsible for the effective management of all school based and Board level Ministry of Education OnSIS (Ontario Student Information System) submissions.

The incumbent problem solves and provides a high-level of support to school based and central office staff in regards to OnSIS, enrolment register instructions and month end enrolment management.

DUTIES AND RESPONSIBILITIES:

Coordinate, communicate, collect and sign off on all school and Board Ministry OnSIS submission data
Supervise OnSIS Support Analysts and an Elementary Assistant, tasks include delegation of responsibilities, managing performance and conduct issues, coaching, completing performance appraisals and goal setting activities
Interpret and communicate the Ministry's Enrolment Register instructions for Elementary and Secondary Schools, Continuing Education, Independent Student Enrolment Registers, and the organization and distribution practices supporting Ontario Student Records (OSRs)
Determine, coordinate and deliver training/inservice sessions with respect to OnSIS Submissions, Enrolment Registers, Month End Enrolment Reporting and system wide initiatives regarding school operations
Project management for systemwide initiatives, as assigned
Determine and coordinate training and resources to be provided to school staff utilizing board and Ministry special funding initiatives/projects Develop, review, update and communicate protocols to support school office secretary duties and responsibilities
Develop, review, update and communicate protocols to support school office secretary duties and responsibilities.

WORK PERFORMED:

Responsible for the timely and accurate submission of monthly and periodic submission of student data as required by the Ministry of Education
Ensure systemwide adherence to both the Board's and the Ministry's policies, procedures and protocols within the purview of student information data by providing interpretation, direction and support to school administrators and staff, work includes updating existing and creating new protocols
Liaise with Ministry of Education personnel as required
Assist school administrators with the administrative, performance and organizational issues occurring within school offices, tasks include arranging additional training and resources as necessary to support management of performance issues, process workflow issues and workload among secretaries
Coordinate regular meetings, training, inservice and professional development for office and clerical staff and school administrators with respect to the implementation of related systemwide initiatives
Participate on various internal and external committees and user groups, which can include labour management issues, school office equipment inventories, school office layouts and organization plans, and active school records
Provide direction, problem solve, interpret and oversee Ministry OnSIS Secure Access for all Board Staff, Board BSID, OEN, OnSIS, Diploma Ordering, and the Month End Enrolment Reporting Quality Data Management
Support schools to address and distribute OSRs, and work with Privacy Officer on incidents of breach/loss regarding OSRs
Develop, oversee and maintain online secretary training modules, including the coordination of secretary courses in the use of the board's Student Information System
Meet with secondary school teams to develop and establish workflow and management of consecutive and course absences
Identify and address training initiatives for school staff regarding office procedures, attendance management, OnSIS reporting, tasks include identifying gaps in training, knowledge or performance and determine which additional training is required
TVDSB Lead for Ministry Enrolment Audit and other Ministry reviews regarding OnSIS and resolve any issues/discrepancies noted
Recruit temporary secretaries for peak reporting periods and other initiatives

QUALIFICATIONS/SKILLS/SPECIALIZED KNOWLEDGE:

Excellent interpersonal skills with effective communication skills, both orally and in writing
Possess superior organizational, prioritization and time management skills
Information Technology, Computer, Project Management and Facilitation skills
Knowledge of Ministry of Education documents and directives as they pertain to OnSIS
Proficient in computer systems such as Outlook 365, MS Office Suite, etc.
Ability to work both independently and as part of a team
Experience in supervising staff.
Ability to exercise a high level of independence, integrity and confidentiality.
Creative problemsolving skills
Ability to work in a fastpaced environment, managing competing priorities.

QUALIFICATIONS/EXPERIENCE: