Confidential Secretary - Gander, Canada - Newfoundland & Labrador English School District

Newfoundland & Labrador English School District

Verified Company

Gander, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

POSITION TITLE:

Confidential Secretary (FOS 5 and 6)

COMPETITION #:

UASS

COMPETITION END DATE:

April 25, 2023 2:32 AM

LOCATION(S):

Central Regional Office

JOB TEXT:

Reporting to the Director of Schools (DOS) for FOS 5 and 6, the Confidential Secretary provides senior-level administrative support to the personnel of the Programs divisions within the Newfoundland and Labrador English School District (NLESD) and services FOS 5 and 6.

Duties would include providing assistance with general inquiries, database management, in-service training, meeting planning and calendar maintenance, correspondence, recruitment, and other duties as assigned.

Responsibilities will include, but may not be limited to, the following:

First point of contact for calls and inquiries that come to the attention of the Director of Schools
Troubleshooting and problem solving the calls to support the inquiry to determine if it needs to be forwarded to DOS or other personnel
Assist in the preparation of documents and spreadsheets for data tracking and other purposes
Liaise between Program Specialists and the Programs, Finance and Human Resources divisions of the District
Making travel arrangement and verifying travel claims according to District guidelines, when needed
Coordinate and set up interviews as necessary
Assist in the coordination of professional development sessions with respect to copying of materials and organization of related tasks
Prepare correspondence as necessary
Schedule meetings and taking minutes, if needed
Order materials as necessary
Copying, filing and formatting documents
Other related duties as assigned

Other Requirements:

Experience working in a computerized office environment
Thorough knowledge of office procedures
Proficiency in GSuite, Microsoft Word, Excel, Access and other applicable software programs
Strong oral and written communication skills
Ability to work independently and as part of a team
Positive interpersonal skills
Strong organizational ability
Must obtain and retain a valid certificate of conduct

Education Requirements:

Completion of a 2year diploma/certificate program from a recognized postsecondary institution in Office/Business Administration. Equivalencies may be considered.