- Preparing, formatting, proof-reading, tracking and following up on a variety of documents;
- Coordinating the signing process for Memorandums to the Executive Council;
- Supporting the Correspondence Lead on tasks related to ministerial correspondence, including logging, filing, reporting and preparing packages for signature;
- Processing translation requests;
- Managing financial transactions, including ordering supplies and verifying coding on invoices;
- Assisting with tasks related to employee meetings and events.
- Office location: Marysville Place, 20 McGloin Street, Fredericton
- Office layout: cubicles
- Your team: Small team of professionals providing support to senior management and department officials
- Standard hours of work: Monday - Friday, 8:15-4:30
- We promote a scent-reduced environment.
- Client Service Orientation
- Effective Interactive Communication
- Teamwork and Cooperation
- Planning and Organizing Skills
- Ability to Use Office Technology, Software and Applications
- Specialized Subject Matter Expertise and Knowledge
- Graduation from High School supplemented by a two-year related post-secondary diploma;
- A minimum of three (3) years of related experience;
- Experience with Microsoft Office, including Word, Outlook and Teams.
- Familiarity with Oracle
- Experience with Gemini
- Opportunities for career growth, professional development and training.
- Free access to Employee and Family Assistance Program (EFAP) and services.
- Comprehensive benefits package and the Public Service Shared Risk Pension Plan.
- 1 paid Volunteer Day per year to give back to your community.
- 1.25 days/month of paid vacation.
Administrative Services Level 3 - Fredericton, Canada - Department of Justice & Public Safety
Description
Administrative Services Level 3
Departmentof Justice and Public Safety
Permanent - Open
Fredericton
Who we are
The work we do has a positive impact on our communities, and helps improve the everyday lives of New Brunswickers. Together, we are over 45,000 New Brunswickers who are passionate problem-solvers, who make a difference and are proud to call New Brunswick home.
The Department of Justice and Public Safety is dedicated to the rule of law, the promotion of the public interest, and the impartial administration of justice and works to improve the safety, security and resiliency of communities and citizens.
The Technical Safety and Corporate Services Division of the department provides direction and support to all employees in the areas of financial services, legislative/regulatory and legal analysis, human resources, employee health and safety, information management, fleet and facilities management and accountability.
What you will do
As an administrative assistant to the Directors of Policy, Internal Communications and Employee Engagement, and Planning and Innovation, you will play an important role in supporting the operations of these branches. Your responsibilities will include:
Work environment:
Who you are
You pride yourself on your organizational and time management skills to help your colleagues meet tight deadlines. You have an eye for detail and you pay careful attention to ensure documentation is accurate and professional. Always ready to help, you thrive in team-based environments and enjoy having a variety of different tasks every day.
Your attitude, skills and interests are just as important as your area of study. We are looking for diverse backgrounds that bring a combination of the following:
Behavioural competencies
Technical competencies
Need to have
An equivalent combination of education, trainingand experience may be considered.
Written and spoken competence in English and spoken competence in French is required, please state your language capability
Candidates must demonstrate on their applications how they have acquired the education and experience for this position. Your résumé should be in chronological order specifying education and employment in months and years including part-time and full-time employment.
Nice to Have
Subject to the response to this competition, candidates may be required to demonstrate on their application one or more of the asset qualifications in addition to the essential qualifications in order to be given further consideration.
Wage
Administrative Level 3: $1,625-$1,971 bi-weekly depending on education and experience.
What can GNB offer you?
Providing a safe workplace for all. Your health & safety are important to us. GNB has implemented preventative measures across the organization to ensure your health & safety.
How to apply
We encourage applicants to apply on-line at , by mail at the following address or by email at by April 4th, 2024 indicating competition number R This competition may be used to fill future vacancies at the same level.
Department of Justice and Public Safety
Human Resource Services
20 McGloin Street
3rd floor, Marysville Place
P.O. Box 6000, Fredericton, NB
E3A 5T8
Tel:
This competition may be used to fill future vacancies at the same level.
We thank all those who apply, however, only those selected for further consideration will be contacted.
Equal Opportunity Employer
We are an Equal Opportunity Employer. We are committed to building a workforce that reflects the diversity of our communities in which we live and serve. We encourage and support applications from Aboriginals, persons with disabilities, and members of visible minority groups. Candidates registered with the Equal Employment Opportunity Program and veterans, who are among the most qualified, will be given preference at the time of selection.
Let's connect. You belong here.