Office Assistant - North York, Canada - Seneca College of Applied Arts and Technology
Description
Join the Renewed Seneca, The Next Seneca
:
Guided by _The Next - A Strategic Plan for Seneca Polytechnic_, we offer a working environment that is innovative, flexible and encourages risk-taking.
Seneca Polytechnic at a Glance:
Guided by The Next - A Strategic Plan for Seneca Polytechnic, we offer a working environment that is innovative, healthy, flexible and encourages risk-taking.
Joining Seneca Polytechnic brings opportunities for professional development and career growth, with support available for health and wellbeing in all its forms - physical, mental, emotional and spiritual - to support the whole person.
Position Summary:
Reporting to the Manager, Operations and Administration, the incumbent is responsible for front line office support for Accessible Learning Services and Personal Counselling Services, including support for Counsellors, Assistive Technologists, Learning Strategists and Student Support Intervention Specialists in the areas of accessibility and academic accommodations.
Responsibilities:
Front Line & Appointment Booking
- Understand the nature of student issues in order to book appointments.
- Schedules (and reschedules, when necessary, due to counsellor or staff absence or as requested by student) appointments for counsellors, Assistive Technologists & Learning Strategists within the Electronic Appointment Booking system (must maintain uptodate knowledge of appointment booking system).
- Provides information (internal and external inquiries) on the programs and services/requirements provided by the department and Polytechnic as a whole.
Employment Forms & Operations
- Prepares parttime contracts on i
- Organizes and maintains a large case filing system.
- Includes creation of new files ensuring the appropriate forms are part of the file.
Other Duties as Assigned
- Project based tasks to support the reach of the departments. Providing support with Semester Startup Orientations, Mental Health Awareness Day, Autism Awareness Day, Global Accessibility Awareness Day.
- Maintains office supply inventory.
Qualifications:
Education
- Minimum of a one (1) year certificate in Office Administration or a closely related field.
Experience
- Minimum of three (3) years' administrative experience in a front office role.
- Experience in accessibility/ disability services is an asset.
Skills
- Advanced skills in SharePoint, MS Office, Excel and related computer programs.
- Strong organizational skills.
- Able to multitask, prioritize, and manage multiple tasks and competing deadlines with mínimal supervision.
- Exceptional customer service and communication skills to interact effectively with multicultural/racial/able students and staff.
Note:
Hours of department operation are Monday - Friday 9 AM - 5 PM
Position does require travel to other campuses are per the needs of business operations.
Position includes lifting from up to 5 to 20 Kg or lbs. occasionally.
Job Details
External Posting Date:
August 11, 2023
External Closing Date:
August 20, 2023
Pay Range:
EPEW - Payband E - Start Rate: $26.14
Hours:
up to 24 hours per week
Work Type:
On-site
Shift:
Flexible - Operating Hours are Monday - Friday (9:00 AM - 5:00 PM)
Ideal Start Date:
8/21/23
End Date:
12/22/23
Job Type:
Temporary Assignment (Appendix D)
Note:
Seneca requires copies of educational credentials at the time of an interview.
Confirmation of educational credentials in the form of an official Canadian transcript or an official evaluation of international credentials which determines Canadian equivalency will be required upon hire.
Seneca Polytechnic at a Glance:
Seneca Polytechnic is Canada's leading polytechnic with over 4000 employees, 45,000 full-time students and 45,000 part-time registrants. With over 55 years since opening its doors for the first time, Seneca Polytechnic is dedicated to getting our students career
- and world-ready. We offer an education that has no boundaries. And we create great flexible experiences for those who study and work here. The student experience. The employee experience. The community experience. The Seneca experience is a differentiator.
As Canada's leading polytechnic, our core mission is our North Star:
we provide a great education that builds great careers for our graduates. We make a difference so they can make a difference.
None of this happens without the exceptional employees of Seneca - the faculty, support staff and administrators - who show their commitment to our students and their success every day.
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