Pcas23-121-service Coordinator-legal - Mississauga, Canada - Peel Children's Aid Society

Peel Children's Aid Society

Verified Company

Mississauga, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

At Peel CAS, our mission is to protect children and strengthen families & communities through partnership.

We are currently seeking the following professional to join our team:

Job Title:
Service Coordinator

Department:
Legal Services

Location:
Peel CAS, 25 Capston Dr. Mississauga, Ontario

Application Deadline:
December 14, 2023

Hourly Grade: 10 Non-Union ($ $45.82)

Provides a complete range of administrative and support services to the Director of Legal Services, Disclosure and Information Management and the Privacy Program.

This position also provides coverage to the other Executive Assistants reporting to the Chief Executive Office.

This is a confidential position.

PRINCIPLE RESPONSIBILITIES

Assists the Director(s) in preparing professional quality reports, analyses, and presentations, using a variety of software packages and systems.
Assists the day-to-day work of the Director of Legal Services, Disclosure and Information Management and the Privacy Program, which is often complex and multi-layered as well as of a sensitive and confidential nature.
Communicates both internally and externally on behalf of the Director of Legal Services, Disclosure and Information Management and the Privacy Program as required, using discretion and judgment with regard to information conveyed and action/referral required.
Acts as a conduit of information for the Legal Services, Disclosure and Information Management and Privacy Program including the handling of information of a sensitive and confidential nature.
Coordinating and supporting agency and Branch initiatives including assisting in the development, implementation, monitoring, and evaluation of project plans, as well as cataloguing these plans for the agency.
Organizing special projects and events (both internal and external) for the Director of Legal Services, Disclosure and Information Management and the Privacy Program and supports the other Executive Assistants in preparing for special and external events as required.
Drafts and prepares best practices, legal/privacy newsletters, routine correspondence and memos for review, signature and distribution.
Designs and maintains legal webpage for agency intranet.
Creates process mapping for Legal Services, Disclosure and Information Management and Privacy Program.
Supports the Director(s) in monitoring department budgets and expenses.
Prepares agendas and takes minutes and prepares same for distribution and follows up on deferred items for committees chaired by the Director of Legal Services, Disclosure and Information Management and the Privacy Program.
Support to Director of Legal Services, Disclosure and Information Management and the Privacy Program with admin functions for cases before the court
Supports the Director of Director of Legal Services, Disclosure and Information Management and the Privacy Program, including preparing agenda, taking minutes, for projects and/or committees as required
Assist Privacy Program with Privacy related matters
Gather Privacy Breach statistical data for the IPC
Provide coverage for other service coordinators and Legal Amin team in assigned Branch as required
Answers calls, as required for general client inquiries and departmental coverage.

JOB SPECIFICATIONS/COMPETENCIES

Excellent knowledge of a range of efficient and effective administrative systems, administrative support, work processes and services.
Excellent computer and word processing skills with advanced knowledge and skill with respect to a variety of software packages, including Microsoft Office, Power Point, and Excel.
Thorough knowledge of the agency's values, mission, mandate, organizational structure and personnel, in order to act as an information conduit for the Branches and departments, as well as providing support for the broad range of both internal and external contacts involving the Director(s).
Exceptional communication and interpersonal skills to respond to a variety of internal and external inquiries on behalf of the Director(s), Branches and departments.
Proven ability to deal effectively with all levels of the organization as well as external stakeholders.
Ability to exercise sound judgement, discretion, tact and diplomacy to handle sensitive issues and inquiries.
Strong judgement, analytical skills, ability to prioritize, problem-solve and work on multiple initiatives at once time to determine the nature, urgency and appropriate action required.
Extremely detail oriented with a high level of accuracy and follow-up.
Excellent ability to take verbatim minutes as well as prepare summaries.
Ability to work as a member of a team providing help and support to colleagues as required, along with ability to be self-motivated and work independently to achieve results.
Demonstrated experience working with cultural and diverse initiatives and supporting the creation of inclusive organ